This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.
This position has a term length of 1 year plus 1 day.
Location - This role is hybrid with a mix of remote and in-person work at North Campus Edmonton.
The Department of Family Medicine is seeking a proactive, organized, and collaborative Department Coordinator to join our operations team. Working alongside a fellow Department Coordinator, you will operate as a cohesive team to provide seamless administrative support for HR functions to a wide range of stakeholders, including the Operations Lead, Academic Department Chair, faculty, staff, and students.
If you thrive in a multifaceted environment, possess exceptional attention to detail, and want to contribute to a collaborative team that directly impacts healthcare education and research, we encourage you to apply.
The Faculty of Medicine & Dentistry is one of the world’s top academic health science centres. With 21 departments, multiple research institutes and centres, and a focus on excellence in education, research, and clinical care, the faculty trains outstanding medical and dental professionals and drives global health innovation in collaboration with partners across sectors.
As the Department Coordinator, you will balance and share departmental administrative portfolios with a peer Department Coordinator to ensure continuous operational coverage and support. Your responsibilities will bridge human resources administration and committee coordination.
Your core duties will include:
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HR & Appointment Administration: Initiate, review, and track employment contracts and documentation for various positions (NASA, AASUA, student, postdoc, and AMHSP/CARP physicians). Collaborate with supervisors, the HR Partner, and the Finance Partner to develop job postings and manage personnel files.
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Onboarding & Operations: Assist in orienting new employees to the department. Manage day-to-day human resources activities, submit job descriptions for evaluation, arrange interviews
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Committee & Event Support: Partner with the Operations Team to help organize special departmental events, travel, and catering.
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Metrics & Financial Backup: Collect and analyze HR metrics to prepare reports for leadership. Serve as a reliable financial backup for processing expense claims and P-Card reconciliations as needed. Submit manual entry timesheets to Shared Services.
To be successful in this role, you should bring a blend of strong technical administrative skills and exceptional interpersonal abilities.
Minimum Requirements:
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Education: Grade 12 diploma supplemented by an administrative or HR diploma/certificate, or a related post-secondary education.
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Experience: Minimum of three (3) years of progressive administrative experience.
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Technical Skills: Advanced proficiency and demonstrated working knowledge of Microsoft Office Suite, Adobe Acrobat Pro, and Google Workspace.
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Core Competencies: Outstanding organizational, time management, and multi-tasking abilities, with a proven track record of working effectively under minimal supervision. Strong written and verbal communication skills are essential.
Preferred Assets:
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Hands-on proficiency with PeopleSoft (HR/Finance components).
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Previous experience working within a unionized environment or a post-secondary institution.
Application Instructions
Click "Apply Now" to submit your resume and cover letter.
This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).
This position offers a comprehensive benefits package.
The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.
The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.
Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.
At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.
The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.
L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.
