The Maintenance & Facilities Project Manager will provide support and technical leadership to all sites within the County’s portfolio including numerous non-profit housing providers, under the guidance of the Senior Maintenance & Facilities Engineer and assist in overseeing the development of capital plans, projects, and maintenance programs processes/practices. This will include advice on applicable legislation and standards, issues related to the buildings, building systems, landscaping, safety & security, equipment and capital improvements. The Project Manager will also assist with the supervision and daily activities of junior staff and co-op students.
1. Design daily, monthly and annual maintenance systems for County facilities and housing providers.
2. Under supervision of the Senior Maintenance & Facilities Engineer, prepare tender documents, project drawings, estimates and contractor selection for use by the County and non-profit corporations.
3. Assist the Senior Maintenance & Facilities Engineer to provide advice and guidance on capital works projects including site inspections, direct contractors in completion of work; inspect work in progress for adherence to specification by contractors and final inspection reports for deficiencies in all work.
4. Assist the Maintenance & Facilities Engineers and the Maintenance & Facilities Supervisors as required.
5. Evaluate building materials, methods of construction and completed work.
6. Under guidance of the Senior Maintenance & Facilities Engineer, develop standard maintenance related policies and procedures.
7. Provide advice, guidance and monitoring of housing providers/housing Corporation to ensure compliance with all relevant legislation and procedures related to the safety and security of tenants and staff and servicing of systems to meet Fire and Building Codes.
8. Work effectively with boards of directors, provider staff, suppliers and consultants.
9. Under supervision of the Senior Maintenance & Facilities Engineer, make recommendations to providers on maintenance priorities, allocating resources (budget, human, physical) and providing technical advice and guidance to provider staff and contractors in order to implement preventative maintenance programs and to expedite repairs when required.
10. Ensure drawings, scope of work, tender documents and estimates are prepared accurately whether completed internally or externally though consultants.
11. Provide recommendations to County staff and providers on the purchase equipment, materials and supplies according to needs, budget limitations and purchasing policy.
12. Assist in the development and implementation of County and Providers operating and capital plans and budgets.
13. Meet with providers to perform building condition assessments and to develop capital plans and ensure all plans are updated in County’s asset management system.
14. Attendance at board meetings is required which may occur in the evening.
15. Develop and maintain effective relationships with other departments, managers, and fire departments, alarm companies, building inspectors, engineers, architects, consultants and all trades.
16. Responsible for assisting with the preparation of reports to County Council on matters relating to asset planning, capital expenditures, and other policy related topics.
17. Participate in committees as required.
18. Comply with provincial and County’s occupational health and safety legislation, regulations, policies and procedures.
19. Maintain confidentiality in accordance with the Municipal Freedom of Information and Protection of Privacy Act.
20. Perform other duties as assigned, including redeployment in emergency situations.
Has knowledge of and demonstrated ability in our leadership competencies:
- Acts with the Customer in Mind
- Continuously Seeks to Improve Work Processes
- Bachelor of Architecture (B.Arch), undergraduate degree in Mechanical, Electrical or Civil Engineering is required. This job may be considered for educational equivalency in accordance with County Policy.
- Knowledge of engineering principles, practice and terminology related to building envelope, civil, structural, mechanical, electrical and life safety building systems.
- Provide after hour support to all emergency situations in the portfolio and make corrected decisions on a rotating schedule.
- Knowledge on energy management systems and practices.
- Strong knowledge of all facets of building construction and preventative maintenance systems.
- Excellent organizational skills to efficiently meet daily deadlines.
- Knowledge of applicable legislation and codes related to facility construction, maintenance and operations.
- Knowledge and experience performing building condition assessments for residential/commercial properties.
- Ability to interpret and communicate, both orally and in writing, project and legislative requirements to the public, professional consultants, contractors and owners.
- Thorough knowledge of computer applications including AutoCAD, word processing and spreadsheets.
- Asset Management software such as CityWide is an asset.
- Preventative Maintenance software such as SAP is an asset.
- Membership in the Professional Engineers’ Association of Ontario (P.Eng.) or the Ontario Association of Architecture (OAA) as a licensed professional is an asset.
- Valid G Class Driver’s License and access to a reliable vehicle.
- Criminal reference check and vulnerable sector clearance.
- Bilingualism in English and French is considered an asset.
- A minimum of two (2) years’ experience in progressively responsible technical positions, or similar position.
- Visual and mental effort required when writing and working through designs, problem solving and when preparing reports.
- May be exposed to dirt, dust, fumes, extreme heat, congested work space, etc.
- Some evening and weekend work, as needed.
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