Position Overview
We are seeking a highly organized, tech-savvy, and detail-oriented Administrative Assistant / Office Coordinator to support daily business operations, client management, and marketing activities in a fast-paced environment.
The ideal candidate is proactive, dependable, and comfortable managing databases, communications, and digital workflows with accuracy and efficiency.
Key Responsibilities:
- Manage and maintain CRM systems and large-scale client databases
- Track client communications, follow-ups, and lead status updates
- Build, update, and segment email marketing lists (Mailchimp or similar platforms)
- Create and send newsletters, client updates, and marketing campaigns
- Ensure all contact databases are accurate, clean, and well-organized
- Maintain structured digital filing systems and workflow organization
- Support social media and digital marketing content as needed
- Assist with basic bookkeeping and financial tracking tasks
- Coordinate both independent tasks and team-based assignments
- Provide general administrative and office support
Required Qualifications
- Minimum 2+ years experience in an administrative assistant or office management role
- Strong written and verbal English communication skills
- Experience with CRM systems and database management
- Experience with Mailchimp or similar email marketing platforms
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Strong organizational and multitasking abilities
- Ability to work independently and take initiative
- Experience managing structured digital filing systems
- Comfortable working in a fast-paced, high-responsibility environment
- Reliable, detail-oriented, and trustworthy
- Basic bookkeeping or financial tracking experience
Preferred Assets:
- Experience using AI tools (ChatGPT, Gemini, Copilot) to improve productivity
- Strong understanding of workflow automation and digital systems
- Experience in social media, digital marketing, or content support
- Familiarity with MLS systems and Ontario real estate forms
What We Offer
- Flexible working hours
- Supportive and professional work environment
- Opportunity for long-term growth and expanded responsibilities
- Hands-on experience in real estate business operations
How to Apply
Please email the following to [email protected]:
- Your resume
- A short introduction about yourself
- Your availability (days and hours)
Bonus Application Question to Help us Understand You
In 2–3 sentences, explain how you have used (or would use) tools such as ChatGPT, Gemini, Copilot, or other digital systems to manage data, improve organization, or increase productivity in a busy office environment.
Job Types: Full-time, Part-time
Pay: $18.00-$25.00 per hour
Work Location: In person
