Before you apply: *** IMPORTANT*** ONLY apply for this position if you are a Canadian Citizen or have a PR Card and Fluent in English Speaking *** This is not virtual or hybrid position. You must be living in Coquitlam or surrounding area.
About Us
CNCPA is a growing public practice accounting firm offering personal and corporate tax, bookkeeping, financial reporting, and business advisory services. We are known for careful, accurate work and a genuine focus on client service.
We are hiring a Receptionist / Administrative Assistant & Junior Bookkeeper to support our expanding team. The role is roughly 60% reception and administrative support and 40% bookkeeping support.
The Role
This is a good fit for someone organized, tech-savvy, and comfortable moving between front-desk work and bookkeeping. You will handle reception duties, support client communication, keep our documents and workflow systems in order, and help the accounting team with day-to-day bookkeeping tasks.
Reception & Administrative Support
- Greet clients and manage front-desk duties, including phone, email, and walk-ins.
- Respond to general inquiries professionally and direct them to the right team member.
- Help clients upload documents to our secure portals (ShareFile, PandaDoc).
- Scan, organize, and name client documents accurately.
- Manage mail, CRA correspondence, filing systems, and general office organization.
- Prepare and send engagement letters and follow up for signatures.
- Schedule appointments, maintain calendars, and track key deadlines.
- Support tax-season workflows by gathering documents and preparing files.
- Enter and update client information in our CRM and project-management systems.
- Assist with new-client onboarding and internal process checklists.
Bookkeeping Support
- Data entry in QuickBooks Online and QuickBooks Desktop.
- Perform bank reconciliations and verify supporting documents.
- Prepare payables lists and coordinate bill-pay approvals.
- Help organize receipts, invoices, and bookkeeping records.
- Support the bookkeeping team with monthly and quarterly tasks as needed.
Education & Experience
- 1 to 2 years of administrative or reception experience (accounting or legal office experience is an asset).
- Some bookkeeping experience or training is required (QuickBooks Online preferred).
- Post-secondary education in business administration, accounting, or a related field is an asset.
- Experience managing projects and workflow in a business setting is an asset.
Skills & Attributes
- Strong written and verbal English communication.
- Excellent organization and attention to detail.
- Ability to multitask and manage competing deadlines.
- Professional phone manner and a client-service mindset.
- Comfortable handling confidential information with discretion.
- Intermediate skills with ClickUp or a similar project-management tool.
- Solid Microsoft Office skills (Word, Excel, Outlook).
- Quick to learn new software and follow established processes.
Why Join Us
- A supportive team where you can learn accounting and tax processes.
- Exposure to real public-practice work, with room to grow into a bookkeeping or administrative leadership role.
- Stable, long-term employment with career progression.
- Competitive pay based on experience.
How to Apply
Send your resume and a short cover note to [email protected]. Tell us a little about your bookkeeping and admin experience, why you'd be a strong fit, and how you'd add value to our firm. We review applications as they come in, so early applicants are encouraged.
We thank all applicants for their interest. Only those selected for an interview will be contacted.
Pay: From $45,000.00 per year
Benefits:
- Dental care
- On-site parking
Work Location: In person
