The Public Service Commission is committed to Equity, Diversity, Inclusion and Accessibility. Our goal is to build a public sector workforce that reflects the diverse communities we serve and to promote welcoming, diverse, inclusive, respectful workplaces that are accessible to all. We welcome all interested individuals including Indigenous People, persons with disabilities, Black, racialized, ethnic and culturally diverse groups, as well as people regardless of their sexual orientation, gender identities, and gender expressions. Those looking for more information are invited to visit our Equity, Diversity, and Inclusion Policy.
The PEI Public Service Commission is committed to developing an innovative, diverse and inclusive workforce. Providing HR excellence and demonstrating public service values, this position reports to the HR Manager and is assigned to provide high quality HR assistance to managers and employees of the Department of Education and Early Years in relation to HR/payroll functions including payroll, staffing, classification, employee benefit administration, general labor relations, and collective agreement administration.
Duties will include:
- Responsible for processing the following personnel transactions in the PeopleSoft Human Resource System;
- new hires, terminations (retirements, resignations dismissals and layoffs);
- leaves without pay (personal, maternity, parental, unpaid sick, long term disability and WCB claims);
- acting pay, temporary assignments, reclassification, promotions and pay adjustments.
- Approving payable time entries of timesheets, overtime, shift premiums, standby pay, call back pay, etc;
- Adjusting payroll for overpayments, underpayments, leaves without pay, excessive leave usages and red-circled hours;
- Review time and labour audit reports and verifying entry of time, resolving issues with employee pay and verifying departmental payroll;
- Provide training and guidance to the Payroll & Benefits Coordinator;
- Monitor and track staffing requisitions, draft job ads, coordinate with the Public Service Commission (PSC) the posting of positions, perform subsequent follow-up and liaise with PSC and HR unit staff/departmental managers;
- Assisting with reference checks, tracking employment terms, drafting offer, extension and student letters;
- Providing advice/assistance and following up with managers/staff in labour relations matters pertaining to interpretation and administration of collective agreements, Civil Service Act and Regulations and established HR policies and procedures;
- Participating in targeted recruitment initiatives;
- Participating as an active member of various committees and PSC/Department initiatives (e.g. – Department Staff Days, Employee Engagement, and Health & Wellness initiatives etc.) and providing various reports to Divisions as requested;
- Liaising, for the purpose of information sharing, with service providers (e.g. Belairdirect, Canada Life, WCB, and Pension and Benefits Office, etc);
- Gathering background information, documentation and research on employment history, past and current practices and staffing information for HR Manager/Director on issues as required;
- Maintaining personnel files, other HR files and various databases;
- Promoting and championing civil service values (respect, integrity, accountability and excellence).
Minimum Qualifications:
- Applicants must have a diploma or degree in a related field (Human Resources, Administration, Public Admin etc.).
- Considerable experience as a human resources generalist (e.g payroll processing, general labour relations, employee benefits, staffing, collective agreement administration, etc.) in a unionized environment is required.
- Demonstrated equivalencies will be considered.
- Knowledge of human resource trends and best practices is required.
- Excellent interpersonal, client service, and communication (oral/written) skills are required.
- Strong organizational skills and demonstrated ability to pay attention to detail is required.
- Computer proficiency, including demonstrated ability in word processing, database management, retrieval and spreadsheets.
- Ability to be an effective team player as well as the ability to work well under pressure and with minimum supervision.
- A good previous work and attendance record and an acceptable Criminal Record Check are required.
Other Qualifications:
- Chartered Professionals in Human Resources (CPHR) designation and/or Certification in HR Management would be an asset.
- Additional relevant formal training, education and/or experience in Human Resources would be an asset.
This posting may be used to fill future vacancies.
Please Note: Please ensure the application clearly demonstrates how you meet the noted qualifications as applicants will be screened based on the information provided. We would like to thank all applicants for their interest; however, only those who are selected for an interview will be contacted.
Where possible, submitting an electronic resume or job application is preferred. Otherwise, please return forms to PEI Public Service Commission, P.O. Box 2000, Charlottetown, Prince Edward Island, C1A 7N8. Applications may be sent by fax to (902) 368-4383. IT IS THE RESPONSIBILITY OF THE APPLICANT TO CONFIRM RECEIPT OF THE APPLICATION, BY TELEPHONE OR IN PERSON PRIOR TO THE CLOSING DATE. Please ensure that the appropriate Posting ID number is stated on all application forms. You can apply online or obtain an application form by visiting our web site at www.jobspei.ca. Forms may also be obtained by contacting any PEI Government office, ACCESS PEI Centre, Regional Services Centre, or by telephone (902) 368-4080.
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