Position Title
Assistant Registrar, Records & Graduation
Department/Unit
Registrar's Office
Location
Halifax, Nova Scotia, Canada
Duration of Contract (if applicable)
1 year
Employment Type
Full Time
Full-time Equivalency (FTE)
1.0
Salary
$63,337 - $84,730 per annum, 35 hours per week
Provisional Statement
This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.
About Dalhousie University
Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
Job Summary
The Registrar’s Office is a large, multi-unit, multi-site operation involved in the entire academic experience of Dalhousie students. Under the direction of the Associate Director, Academic Regulations, the Assistant Registrar, Records and Graduation is responsible for the management and operations of the Records and Graduation unit. With the support of a coordinator, this unit is responsible for the operations and administration of academic records, academic supports for internal stakeholders, academic progression tools and degree verification.
Key Responsibilities
- Manage the degree progression and academic support processes, including the degree audit system, graduation, grading, honours programs, waivers, and academic records.
- Develop and implement best practice approaches to student record management for the university involving confidential and sensitive information.
- Set best practice approaches for degree audit system for the use of supporting systems, effective reporting and identifying opportunities for enhancements.
- Manage the review of academic records of students who have applied to graduate to ensure outstanding degree requirements have been met.
- Advise students about the content and structure of Dalhousie programs including course requirements, pre-requisites, registration process and progression.
Note
The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.
Required Qualifications
- Undergraduate degree, plus a minimum three to five years of related administrative experience in post-secondary environment (or an equivalent combination of training and experience).
- Excellent written and oral communication skills are essential.
- Considerable knowledge of degree audit systems, student information systems or databases.
- Experience with word processing, spreadsheets, PowerPoint Presentations, basic HTML, Adobe/PDF.
Assets
- Experience in academic records, degree requirements and information management.
- Experience using Ellucian products such as Banner, and CollegeSource uAchieve.
Job Competencies
The successful candidate is expected to demonstrate proficiency in Dalhousie’s
core and
leadership competencies, in particular:
- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Relationship Building
- Change & Innovation
Additional Information
Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration
Applications from current university employees and external candidates are assessed concurrently. Current university employees will be given special consideration.
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.
Diversity Statement
Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please review our Employment Equity information.
If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here.
