About Us
VSA Art+Design Studio is a small but ambitious art studio with a big heart. We are dedicated to inspiring creativity, confidence, and self-expression in children and young people through high-quality visual arts education.
Our studio is a warm, inclusive, and welcoming space where young artists develop their creative skills while building confidence and a lifelong appreciation for the arts. We believe every member of our team plays an important role in creating a positive experience for our students, families, and community.
We are entering an exciting new chapter as we reimagine our brand, strengthen our programs, and build toward our long-term vision. This is a unique opportunity to join us during a period of growth and transformation, where your ideas, initiative, and contributions will have a meaningful impact.
As a small and close-knit team, we value collaboration, creativity, and personal growth. Your work will be visible, your ideas will be heard, and you'll have the opportunity to take ownership, develop new skills, and grow alongside the studio as we expand our programs and reach.
Position Summary
We are seeking an enthusiastic, organized, and proactive Office Coordinator to help support the daily operations of our growing studio.
This role is ideal for someone with 1–2 years of experience in office administration, customer service, reception, or a similar role who is ready to take the next step in their career. More than just an administrative position, this is an opportunity for someone who wants to build operational expertise, take ownership, and grow with a creative organization.
The successful candidate will play an important role in supporting our students, families, instructors, and studio operations. We are looking for someone who enjoys solving problems, improving systems, and taking initiative to make things run more smoothly.
As the studio continues to grow, this position offers the potential to develop into an Office Manager or Studio Operations Manager role for the right candidate who demonstrates strong leadership, initiative, and operational ability.
This is a full-time position that requires flexibility to occasionally work evenings and weekends to support exhibitions, special events, workshops, and studio programs.
What You'll Do
As our Office Coordinator, you will play an important role in creating a welcoming experience for our students, families, and community while ensuring the smooth daily operation of our studio. You will:
- Serve as the first point of contact for students, parents, instructors, and visitors, providing a warm, professional, and welcoming experience.
- Manage front desk operations and respond to phone calls, emails, and inquiries with efficiency, care, and excellent customer service.
- Coordinate class schedules, registrations, attendance tracking, and student records to ensure accurate and organized program administration.
- Process payments, prepare invoices and receipts, and maintain accurate financial and administrative records.
- Manage studio calendars, appointments, schedules, and daily administrative coordination.
- Maintain a well-organized, professional, and inviting reception area and ensure office supplies and resources are properly managed.
- Support the planning and execution of exhibitions, workshops, special events, and studio programs.
- Provide administrative support to instructors and team members to help programs run smoothly.
- Handle confidential student, family, and business information with professionalism, discretion, and care.
- Identify opportunities to improve workflows, solve operational challenges, and contribute ideas that enhance the studio experience.
- Take ownership of assigned projects and administrative responsibilities, following tasks through to successful completion.
- Support additional operational initiatives and projects as the studio continues to grow.
What We're Looking For
The ideal candidate is a proactive, organized, and people-oriented professional who takes pride in creating a welcoming and efficient studio environment. You are someone who:
- Has 1–2 years of experience in office administration, office coordination, customer service, reception, or a similar administrative role.
- Demonstrates excellent verbal and written communication skills, with the ability to prepare clear, professional emails, correspondence, reports, and internal documents.
- Has strong interpersonal skills and enjoys building positive relationships with children, parents, instructors, colleagues, and visitors.
- Possesses exceptional organizational and time management abilities, with the confidence to prioritize multiple responsibilities in a fast-paced environment.
- Pays close attention to detail and takes pride in accuracy and quality of work.
- Uses good judgment, practical common sense, and strong problem-solving skills to identify challenges and find effective solutions.
- Takes initiative, works independently, and actively looks for ways to improve processes and support the team.
- Is dependable, professional, and committed to providing outstanding customer service.
- Remains calm under pressure and handles changing priorities with flexibility and a positive attitude.
- Takes ownership of responsibilities and follows tasks through from start to completion.
- Works collaboratively while also being comfortable managing tasks independently.
- Is proficient with Microsoft Office, Google Workspace, email platforms, and standard office software.
- Has experience with scheduling systems, registration platforms, CRM software, or administrative databases (an asset).
- Is fluent in English; Mandarin language skills are a strong asset to better support our diverse community.
- Has a genuine interest in working in a creative, community-focused environment and supporting arts education for children and youth.
Working Hours
- Full-time position (40 hours per week).
- Regular working hours will be scheduled based on studio operations and program needs.
- Flexibility to occasionally work evenings, weekends, and adjusted hours is required to support classes, exhibitions, workshops, special events, and community programs.
Join Our Team
If you are highly organized, enjoy working with people, and are passionate about supporting creativity and arts education for children and youth, we would love to hear from you.
This is an exciting opportunity to join a growing creative organization where your ideas are valued, your contributions are recognized, and your work has a meaningful impact on our students, families, and community. As part of our team, you will have the opportunity to grow your skills, take ownership, and contribute to the continued development of our studio.
If this opportunity excites you and you would like to become part of the VSA Art+Design Studio team, please submit your cover letter and resume to [email protected].
We appreciate the interest of all applicants. Only candidates selected for further consideration will be contacted.
Pay: $42,000.00-$52,000.00 per year
Benefits:
Education:
- Secondary School (preferred)
Experience:
- Office management: 2 years (preferred)
Language:
- English, Mandarin or Cantonese an asset (preferred)
Work Location: In person
