Join Our Growing Team!
Nucor Systems Inc. is a leading contractor specializing in municipal water, infrastructure, and utility construction projects throughout Alberta. We are seeking a highly organized, detail-oriented, and proactive Administrative Assistant to support our daily office operations while managing key accounting duties including payroll and invoicing functions.
This is an excellent opportunity for a professional who enjoys working in a fast-paced environment, takes pride in accuracy, and thrives in a role where no two days are the same.
About the Role
As our Administrative Assistant, you will be a key member of the operations team, providing administrative support to management while ensuring payroll and invoicing processes are completed accurately and on time.
Key Responsibilities Administrative Support
- Answer and direct incoming phone calls and emails
- Prepare correspondence, reports, forms, and other business documents
- Organize and maintain digital and physical filing systems
- Manage incoming and outgoing mail and courier packages
- Schedule meetings and support calendar management
- Order office supplies and coordinate office maintenance requirements
- Assist with employee onboarding and document management
- Support management with special projects and general office administration
Payroll Administration
- Process bi-weekly payroll accurately and on schedule
- Review employee timesheets and payroll records
- Maintain payroll files and employee information
- Respond to payroll-related inquiries from employees
- Ensure payroll records comply with company policies and applicable legislation
Invoicing & Accounts Administration
- Prepare and submit client and supplier invoices
- Track invoice status and follow up on outstanding accounts
- Enter and reconcile financial information accurately
- Maintain accounts receivable and accounts payable records
- Assist with month-end reporting and administrative accounting functions
- Communicate professionally with clients regarding billing and payment inquiries
Qualifications
- Minimum 5 years of experience in an administrative and accounting rol.
- Experience processing payroll and preparing invoices is required
- Strong knowledge of Microsoft Office Suite (Excel, Word, Outlook)
- In-depth experience with Accounting and QuickBooks software is essential
- Excellent organizational and time management skills
- Strong attention to detail and accuracy
- Professional communication skills, both written and verbal
- Ability to prioritize multiple tasks and meet deadlines
- Self-motivated with the ability to work independently and collaboratively
What We Offer
- Competitive compensation based on experience
- Comprehensive benefits package
- Supportive and professional work environment
- Opportunities for growth and development
- Stable, long-term career opportunity with a growing Alberta-based company
Apply Today
Please submit your resume and cover letter outlining your experience with administrative support, payroll, and invoicing.
Nucor Systems Inc. thanks all applicants for their interest; however, only those selected for an interview will be contacted.
Pay: $28.00-$32.00 per hour
Benefits:
- Casual dress
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care
Ability to commute/relocate:
- Calgary, AB: reliably commute or plan to relocate before starting work (required)
Experience:
- admin / accounting : 5 years (required)
Language:
- Fluent English (required)
Work Location: In person
