We are seeking a reliable, organized, and customer-focused Office Administrator / Receptionist to join our team. This position is ideal for someone who enjoys working in a fast-paced office environment, excels at multitasking, and has strong communication and organizational skills.
As the first point of contact for clients, you will play a key role in creating a positive experience while supporting day-to-day office operations.
Key Responsibilities
- Greet clients and visitors in a professional and friendly manner.
- Answer and direct incoming phone calls and respond to email inquiries.
- Provide excellent customer service and maintain positive client relationships.
- Process customer orders accurately and efficiently.
- Perform data entry and maintain accurate records in company systems.
- Create, update, and maintain Excel spreadsheets and office databases.
- Schedule appointments, meetings, deliveries, and other office activities.
- Communicate with vendors to obtain quotes, negotiate pricing, and coordinate orders.
- Monitor office supplies and place purchase orders as needed.
- Perform basic calculations related to invoices, pricing, quantities, and order processing.
- Organize and maintain filing systems, both electronic and physical.
- Assist with general administrative duties and support other departments as required.
Qualifications
- Previous experience in an administrative, receptionist, or office support role preferred.
- Excellent verbal and written communication skills.
- Strong customer service and interpersonal skills.
- Proficiency in Microsoft Office, particularly Excel, Outlook, and Word.
- Accurate data entry and strong attention to detail.
- Basic mathematical skills and confidence working with numbers.
- Strong organizational and time management abilities.
- Ability to prioritize tasks and work independently.
- Experience negotiating with vendors or suppliers is an asset.
- Professional appearance and positive attitude.
What We're Looking For:
The ideal candidate is:
- Friendly, professional, and dependable.
- Highly organized and detail-oriented.
- Comfortable interacting with clients, vendors, and team members.
- A proactive problem solver who takes initiative.
- Able to manage multiple responsibilities while maintaining accuracy.
If you are an organized professional who enjoys customer interaction and keeping office operations running smoothly, we encourage you to apply.
Job Type: Full-time
Pay: $22.28-$26.00 per hour
Benefits:
- Dental care
- Extended health care
- On-site parking
- Vision care
Ability to commute/relocate:
- Surrey, BC: reliably commute or plan to relocate before starting work (preferred)
Experience:
- Office Administration: 1 year (required)
Language:
- Punjabi and English (required)
Work Location: In person
