People, Engagement, and Learning Coordinator
Terms: Full-time (37.5 hours/week), Permanent
Location: Remote in Canada with hybrid or in-office options for cities with an office
Salary: $60,000
Are you a highly organized Human Resources professional who is looking for meaningful work in the non-profit sector with supportive colleagues and a flexible work culture? MakeWay’s People, Engagement, and Learning (PEL) team is looking for a People, Engagement, and Learning Coordinator who enjoys creating positive experiences for others while helping things run smoothly behind the scenes.
Reporting to our Manager of People, Engagement, and Learning and as a member of a collaborative team, you will support the day-to-day administration of people operations processes across the employee lifecycle, ensuring that they are organized, thoughtful, and relational. You’ll also contribute to HR projects, research, and continuous improvement initiatives that support both MakeWay Foundation (MWF) and MakeWay Charitable Society (MWCS). As the team’s priorities naturally shift throughout the year, you’ll have the opportunity to move between recurring HR administration tasks, employee lifecycle coordination, project work, and emerging team needs, bringing adaptability and a collaborative approach to all areas.
About MakeWay:
MakeWay is made up of two legal entities – MakeWay Foundation and MakeWay Charitable Society. MakeWay Charitable Society is an operating charity that houses 50+ environmental and social change projects across the country, also known as the Shared Platform. MakeWay Foundation is a national charity and public foundation with a goal to enable nature and communities to thrive together. We do this by building partnerships, providing solutions, grants, and services for the charitable sector across the country.
If our values align with yours and you want to learn, grow, and develop within a supportive team that shares knowledge and cares, then we want to hear from you! Join us and make a difference.
What You’ll Do:
HR Administration
- Support with drafting employment contracts, offer letters, and contract amendments for a team of 200+ employees across MWF and MWCS.
- Maintain employee records and ensure HR documents are organized, up-to-date, and filed appropriately.
- Assist with HR audits (e.g. volunteer programs), reporting, and documentation reviews as needed.
- Support with HR related research to contribute to policy development and process improvements.
Employee Lifecycle Coordination
- Coordinate operational aspects of employee lifecycle processes, including recruitment, (pre)onboarding, re-integration, and offboarding for MWF, in collaboration with hiring teams and managers.
- Support recruitment processes as hiring needs arise, including:
- Posting job advertisements
- Scheduling interviews
- Communicating with candidates throughout the recruitment process
- Preparing and sending candidate surveys
- Coordinating compensation invoices for candidates
- Maintaining accurate and up-to-date applicant files and records
- Prepare and distribute new hire surveys and mandatory legislative training courses.
- Support the Sr. Manager of Learning and Wellbeing and Sr. Manager of People, Engagement, and Learning with coordination and administration as needed.
Who You Are:
- Organization & Attention to Detail: You bring strong organizational skills and attention to detail to your work, helping to ensure people processes, records, and communications are accurate and thoughtful.
- Adaptability & Initiative: You approach changing priorities with adaptability and a solutions-focused mindset and proactively look for ways to improve processes.
- Equity-centered Approach: You demonstrate a commitment to justice, equity, diversity, and inclusion (JEDI), and approach your work with humility, curiosity, and an appreciation for diverse lived experiences and perspectives.
- Collaboration: You build collaborative relationships within your team and across teams, working with care and relationality to support shared goals.
- Confidentiality & Professionalism: You handle sensitive information with care, discretion, and professionalism, and demonstrate good judgment when supporting employees and people-related processes.
Experience You Bring:
- Post-secondary education in Human Resources or a related field, or equivalent experience.
- 1-3 years of experience in an HR administrative role.
- Experience coordinating recruitment, onboarding and offboarding, and employee lifecycle processes.
- Proficiency in Microsoft Office Suite or similar tools.
- Familiarity with HRIS, applicant tracking systems, learning management systems and digital filing systems such as Dayforce, Atlas, SharePoint and Box.
It Would Be a Bonus if You Have:
- Familiarity with employment standards legislation and HR compliance.
- Experience working in a nonprofit or mission-driven environment.
- HR designation or working toward a designation (e.g. CPHR or CHRP)
- Experience with volunteer coordination and knowledge of volunteer management best practices.
If you are interested in this role but are unsure if you qualify, send us your application anyway and tell us about why you can be a good fit for this position. We’d love to hear from you!
What We Offer:
- The opportunity to have an impact on communities from coast to coast to coast.
- Full-time annual salary of $60,000.
- Comprehensive employer-paid extended health, vision, and dental benefits package, including an annual $300 Health Spending Account starting on your first day of employment.
- Year-end RRSP contribution.
- Pregnancy and Parental/Adoption Leave top up (subject to eligibility).
- Three weeks’ vacation plus statutory holidays. MakeWay has implemented a Substitution Statutory Holiday policy which allows employees the flexibility to substitute another day for a statutory holiday.
- Winter office closure and 9-day summer fortnight program.
- 10 sick and personal days.
- Flexible work environment with remote working.
- An Indigenous Employees Network.
- Committed colleagues and a culture of collaboration, caring, and learning.
- High level of responsibility and autonomy.
- Opportunities and support for professional learning and development.
How to Apply:
Please submit a resume and cover letter on Dayforce by August 19, 2026. In your cover letter, please share a little bit about what inspired you to apply, why you’re interested in joining MakeWay, and how your experiences and skills could contribute to the team.
Hiring Process:
1. Application Review: We will review all applications and create a shortlist of candidates to invite to the phone screen stage. Shortlisted candidates can expect to hear from us within approximately two weeks of the application deadline. Thank you in advance for your patience!
2. Phone Screen: The hiring manager will conduct 30-minute phone screening calls with the shortlisted candidates.
3. Interview 1: Candidates selected to move forward will be invited to participate in a first-round panel interview through Microsoft Teams.
4. Interview 2 and Written Task: Candidates selected to move forward will be invited to complete a written interview task and participate in a second-round interview panel through Microsoft Teams.
5. Offer and References: We will conduct 2-3 professional reference checks and extend a verbal and written offer to the selected candidate.
Supporting Equity in Our Hiring Process:
- In effort to recognize the time and effort that it takes to participate in a hiring process, MakeWay offers a $75 compensation for each panel interview and the interview task.
- Interview questions will be provided 24 hours in advance.
- To help ensure a fair hiring process and to protect team capacity, we are unable to offer informational calls as we want all candidates to have access to the same information. If you have any questions about the hiring process, need clarification about the role, or require accommodations, please feel free to reach out to [email protected].
MakeWay is strongly committed to equity and creating a diverse workplace community. We recognize that our recruiting and hiring processes are key to this commitment. We strive to reflect the diversity of our society on our teams and to provide a respectful workplace and equal working opportunities for all employees and applicants. We encourage all qualified applicants to apply. If you require accommodations at any point during the application or hiring process, please contact us at
[email protected].
This posting is for a current vacancy and MakeWay does not use artificial intelligence (AI)
to screen, assess, or select applicants.
Our sincerest appreciation to all those expressing interest in the position, however,
only those applicants invited for an interview will be contacted. Thank you!
