Are you highly organized, detail-oriented, and someone who genuinely enjoys keeping things running smoothly behind the scenes? Do you take pride in providing exceptional customer service and making sure no detail gets overlooked?
I'm an independent REALTOR® who has been helping buyers and sellers throughout Calgary for the past 12 years. I currently help approximately 35–45 clients buy or sell a home each year, and I'm looking for a proactive assistant who wants to play an important long term role in delivering an outstanding client experience while helping my business continue to grow.
This is a remote contract position, with daytime hours. My business operates primarily using Google Workspace, Canva, and IXACT Contact CRM, with systems and templates already in place.
What You'll Be Doing
Your primary focus will be ensuring clients receive excellent communication throughout their real estate journey while keeping day-to-day operations organized and on track.
Responsibilities include:
- Sending transaction updates and "next steps" emails to buyers and sellers
- Preparing and sending bi-weekly market updates
- Managing client follow-up tasks and database activities
- Assisting with social media content and marketing materials
- Coordinating client appreciation events
- Sending birthday cards and house anniversary gifts/flowers
- Maintaining organized systems, templates, and processes
- Helping ensure deadlines, tasks, and client communications never fall through the cracks
- Identifying opportunities to improve workflows and create efficiencies
Who I'm Looking For
Experience is valuable, but the right attitude and work ethic matter even more. Ensuring I have an assistant to rely on is a must!
You'll likely be a great fit if you are:
- Exceptionally organized and detail-oriented
- Proactive and able to take ownership of tasks
- A strong communicator with excellent written English
- Comfortable managing multiple priorities and meeting deadlines
- Resourceful and enjoy solving problems
- Tech-savvy and able to learn new systems quickly
- Professional, dependable, and trustworthy
- Someone who enjoys creating systems and improving processes
Accuracy is extremely important to me. I appreciate someone who takes ownership of their work, follows tasks through to completion, and isn't afraid to ask questions.
In fact, I encourage questions. Real estate is an industry where details matter, and I'd much rather someone ask for clarification than make assumptions. I value open communication, honest feedback, creative thinking, and someone who enjoys working collaboratively.
Qualifications
Preferred:
- Real estate experience (licensed or unlicensed)
- Experience with Google Workspace
- Canva experience
- CRM/database management experience
- Social media content creation experience
What You'll Enjoy
- Flexible remote work
- Meaningful work that directly impacts clients
- A supportive environment where your ideas and feedback are valued
- Opportunities to build systems and contribute to a growing business
- The chance to make a real difference in both my business and my clients' experience
If you're someone who enjoys helping others, loves organization, and wants to be part of a business that genuinely cares about its clients, I'd love to hear from you.
Pay: $20.00-$22.50 per hour
Work Location: Hybrid remote in Calgary, AB T2W 5V2
