Company Overview
At Devry Smith Frank LLP ("DSF"), we're more than just a law firm. With over 55 lawyers and a full-service practice spanning business law to family law, personal injury to immigration, and everything in between, we're a team that thrives on collaboration, growth, and delivering results for our clients.
We're growing — and we're looking for an AR/AP Clerk who wants to do meaningful work, be part of a supportive team, and play a key role in supporting our Accounting Department.
Why You'll Love Working With Us
Supportive culture: We value teamwork, mentorship, and a friendly workplace where your contributions are noticed and appreciated.
Room to grow: As DSF continues to expand, so will your opportunities to learn, develop your skills, and advance your career.
What You'll Be Doing
Supporting the day-to-day financial operations of the firm, including:
Accounts Payable Responsibilities
- Processing vendor accounts payable transactions and ensuring timely and accurate payment of invoices
- Reviewing and processing employee expense reports submitted through the firm's intranet system
- Posting and reconciling corporate credit card expenses
- Posting disbursements and maintaining disbursement import systems and records
- Posting invoices in Expert and ensuring accurate recordkeeping
- Performing vendor account reconciliations
- Maintaining accurate vendor records and assisting with month-end accounts payable activities
Accounts Receivable & Collections Responsibilities
- Processing client payments and ensuring timely and accurate application of receipts
- Assisting with billing and invoicing activities
- Monitoring outstanding accounts and proactively following up on overdue invoices
- Managing collections activities through phone calls, emails, and written correspondence while maintaining positive client relationships
- Working closely with lawyers and legal assistants to resolve billing issues, payment disputes, and outstanding balances
- Reviewing aged accounts receivable reports and assisting with collection strategies to reduce outstanding receivables
- Negotiating payment arrangements, where appropriate, and documenting collection activities
- Reconciling accounts receivable balances and investigating discrepancies
- Assisting lawyers and staff with billing inquiries and account-related matters
- Generating accounts receivable and collections reports
- Maintaining accurate client account records and supporting month-end accounts receivable processes
General Finance Support
- Responding to internal and external inquiries related to billing, accounts receivable, accounts payable, collections, and expense reporting
- Assisting with training and support for finance-related processes and procedures
- Supporting the Accounting Department with various ad hoc projects and administrative tasks as required
- Assisting with process improvements and maintaining accurate financial records
- Collaborating with lawyers, law clerks, and administrative staff to ensure efficient financial operations
What We Are Looking For
- Minimum 3–5 years of experience in accounts receivable, accounts payable, collections, legal accounting, bookkeeping, or a related finance role
- Demonstrated experience managing collections and following up on delinquent accounts in a professional and customer-focused manner
- Experience working in a law firm or professional services environment is considered an asset
- Strong understanding of accounts receivable, accounts payable, reconciliations, billing, collections, and cash application processes
- Experience with accounting and legal software systems, including Expert, is an asset
- Strong attention to detail and a high level of accuracy
- Excellent organizational and time-management skills
- Strong written and verbal communication skills
- Ability to manage multiple priorities and deadlines in a fast-paced environment
- Proficiency with Microsoft Office, particularly Excel
- Strong customer service skills and confidence when communicating with clients regarding payment matters
- Ability to exercise discretion, professionalism, and sound judgment when handling sensitive financial information
Why Join DSF?
At DSF, you're not just processing transactions — you're helping support the financial operations that enable our lawyers and staff to deliver exceptional service to our clients. We value our staff and are committed to creating a workplace that is inclusive, respectful, and supportive.
Apply today: Send your resume to [email protected] with "Accounting Clerk" in the subject line.
We thank all applicants for their interest. Only those selected for an interview will be contacted.
Pay: $50,000.00-$60,000.00 per year
Benefits:
- Casual dress
- Dental care
- Flexible schedule
- On-site parking
- RRSP match
Work Location: In person
