Job Description:
We are seeking a full-time Operations & Administrative Officer to coordinate projects, oversee administrative and operational functions across multiple properties and business initiatives. The role requires managing project timelines, vendor coordination, operational logistics, and financial tracking to ensure efficient execution of development and organizational activities.
Key Responsibilities:
- Coordinate and administer development projects, including scheduling, documentation, and milestone tracking
- Liaise with contractors, consultants, and suppliers to ensure project timelines, budgets, and specifications are met
- Manage home office operations, including maintaining inventory and ensuring adequate supplies
- Maintain and organize project records, including contracts, permits, invoices, and reports
- Oversee day-to-day operations across multiple properties, including vendor coordination, maintenance scheduling, and logistics
- Plan and coordinate company retreats and events, including venue sourcing, vendor management, scheduling, and on-site execution
- Prepare, monitor, and track project and operational budgets; review invoices and report on variances
- Assist in procurement of materials, services, and equipment in accordance with project requirements
- Coordinate administrative staff and external service providers to ensure efficient operations
- Develop and implement administrative procedures to improve workflow and operational efficiency
- Ensure compliance with company policies, project requirements, and applicable regulations
- Provide administrative and operational support to senior management
Employment Requirements:
- Completion of a college diploma or university degree in business administration, information systems, project management, or a related field
- 3–5 years of experience in an administrative, operations, or project coordination role
- Must be able to travel to multiple locations (Collingwood, Buckhorn and rural Burlington)
- Experience in real estate development, construction, property management, or event coordination is an asset
- Strong organizational, multitasking, and time management skills
- Experience managing budgets, vendors, and multiple concurrent projects
- Proficiency in Microsoft Office and/or Google Workspace
- Strong written and verbal communication skills
Work Conditions and Physical Capabilities:
- Fast-paced environment
- Tight deadlines
- Attention to detail
- Ability to manage multiple priorities
Personal Suitability:
- Organized
- Reliable
- Efficient interpersonal skills
- Excellent judgment
- Ability to work independently
Job Types: Full-time, Permanent
Pay: $40.00-$45.00 per hour
Work Location: In person
