ABOUT THE COMPANY
CTS Law Services is a growing legal practice based in Toronto, dedicated to providing exceptional legal support and advice to clients across Ontario. We specialize in real estate, corporate law, and civil litigation, with a strong commitment to client care and professional excellence. Our team is collaborative, supportive, and focused on delivering results. We are looking for a Receptionist / Legal Assistant to join our team in a hybrid capacity.
ABOUT THE ROLE
We are seeking a highly organized, professional, and client-focused Receptionist / Legal Assistant to join our Toronto office. This position is ideal for someone who enjoys working with people, thrives in a fast-paced environment, and is interested in developing a career within the legal industry.
As the first point of contact for our office, you will play an important role in creating a positive client experience while also providing administrative and legal support to our team. In addition to reception duties, this position offers an opportunity to learn and assist with entry-level conveyancing and real estate file management.
KEY RESPONSIBILITIES
Reception & Administrative Duties
- Welcome clients and visitors in a professional and friendly manner
- Answer, screen, and direct incoming phone calls
- Schedule appointments and coordinate meetings
- Respond to client inquiries and provide general office information
- Process client payments and issue receipts
- Complete daily bank deposits
- Manage incoming and outgoing mail, courier packages, and deliveries
- Open and maintain client files
- Organize and maintain physical and electronic filing systems
- Assist with general office administration and support firm operations
- Contribute to an efficient workflow and positive office environment
Entry-Level Conveyancing & Legal Support
- Assist with opening and organizing real estate and conveyancing files
- Prepare basic legal documents and correspondence using firm templates
- Obtain and organize documents required for real estate transactions
- Communicate with clients, financial institutions, and third parties regarding file requirements
- Assist legal assistants and lawyers with file management and administrative tasks
- Learn conveyancing procedures and support residential real estate transactions from opening to closing
QUALIFICATIONS & SKILLS
- Previous experience in reception, office administration, customer service, or a related field is considered an asset
- Post-secondary training in office administration, legal administration, or a related discipline is an asset but not required
- Proficiency with Microsoft Office, Outlook, and general computer applications
- Strong interpersonal, communication, and customer service skills
- Excellent organizational skills and attention to detail
- Ability to multitask, prioritize responsibilities, and meet deadlines
- Strong problem-solving abilities and willingness to learn
- Ability to work independently while also contributing to a team environment
- Professional, dependable, and motivated with a strong work ethic
WHAT WE OFFER
- Hybrid work model – balance office collaboration with remote flexibility
- Training and mentorship opportunities
- Exposure to legal and real estate transactions
- A supportive and collaborative team environment
- Opportunities for professional growth within the firm
CTS Law Services is an equal opportunity employer. We welcome applicants of all backgrounds and experiences. Only candidates selected for an interview will be contacted.
Pay: $27.39 per hour
Benefits:
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Paid time off
- Wellness program
Application question(s):
- Do you have experience with real estate or conveyancing files?
Work Location: Hybrid remote in Brampton, ON L6V 1A3
