Position Job Title: Marketing and Events Specialist
Location: Toronto, Ontario
Fleming College Toronto is a public college-private partnership between Fleming College (FC) and Trebas Institute, with academic delivery and student support services managed by Global University Systems (GUS) Canada. Fleming College Toronto and Trebas Institute are part of the GUS Canada network of higher education institutions.
Trebas Institute, established in 1979, is a private vocational school with campuses in Montreal and Toronto and offers a broad range of programs in audio, film and television, business and technology as well as music, event and entertainment management. Our mission is to provide high-quality and accessible education and support services to maximize our students’ success and learning experience. We strive to achieve this mission through a commitment to excellence, innovation, interdisciplinary collaboration, as well as inclusiveness and diversity.
The Marketing and Event Specialist provides administrative, operations, and project assistance for the marketing and social media team at Fleming College Toronto. The role will support the Marketing Director with the development and execution of marketing campaigns, supporting recruitment activities and events, asset development, and coordinating marketing tasks.
The position is responsible for day-to-day support on marketing campaigns and events including but not limited to event planning/coordinating, coordinating marketing asset development, building and managing project timelines to ensure deadlines are achieved, research, supporting reporting requirements, and coordinating invoice payments.
Marketing campaign and event support – 50%
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Coordinates marketing campaign project tasks from requests to approvals
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Assists with sending approved creative to vendors or media partners on time and collaborates with the Marketing Director and associated teams on edits
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Coordinates deployment of related campaign materials to recruitment teams (for e.g., emails, marketing collateral)
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Assists with planning and executing on events (owned and sponsored)
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Collaborates with the recruitment team to help coordinate and manage marketing support timelines for webinars, events,
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Maintains monthly calendar of activities and coordinates calendar tasks
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Assists with campaign reporting and ROI, working with internal partners to obtain quantitative and qualitative data points
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Conducts research to support marketing campaign activities to support domestic recruitment
Marketing asset coordination – 30%
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Coordinates tasks associated with development of marketing assets such as, eblasts, one-pagers, retractable banners
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Assists with selection, ordering, and management of campus swag
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Liaise and coordinate with vendors on quotes and production of materials
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Coordinate invoice payments and tracking
Administrative – 20%
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Coordinate and manage marketing tasks
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Assists with submitting requests for marketing services (copywriting, design, web, social)
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Participates in marketing team and related campus meetings
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Attends events and supports marketing and campus recruitment
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Other duties as assigned
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This role may require hours outside of the normal workday from time to time
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Advanced Diploma or Bachelors Degree in Marketing, Advertising, or Public Relations
- 1 – 2 years of experience in a marketing or communications environment
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Event coordination and planning skills
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Excellent written and verbal communication skills
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Experience working in a collaborative environment with a cross-functional team (writers, designers, web, and content teams), and external stakeholders
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Attention to detail and organizational skills are highly valued in this role
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Excellent problem-solving and ability to work independently
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A passion for learning and sharing the latest marketing trends in marketing and higher ed
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Knowledge of project management software (Office 365 Task Planner, Jira, Trello)
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Social media experience is an asset
Please note – the Company will conduct a criminal background check upon hire.
Trebas Institute Toronto is an equal opportunity employer and, as such, positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, religion, or belief.
Trebas Institute Toronto is committed to providing accessible employment practices in compliance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation at any stage of the recruitment process, please notify us, and we will work with you to meet your needs.
