Your Opportunity:
As the Executive Administrative Assistant to the Senior Operating Officer (SOO), you will play a pivotal role in supporting executive leadership within a dynamic and fast-paced healthcare environment. This position offers the opportunity to work at the centre of strategic operations, providing high-level administrative and coordination support that enables effective decision-making and organizational success. In this role, you will manage complex calendars, coordinate meetings and travel, prepare executive briefings and background materials, and support the development of a wide range of correspondence, reports, and presentations. You will act as a trusted partner to the SOO, ensuring priorities are organized, action items are tracked, and critical deliverables move forward efficiently. Beyond traditional administrative responsibilities, you will contribute to special projects, support portfolio initiatives, monitor financial information, and serve as a key resource for administrative staff across the organization. Success in this role requires exceptional organizational skills, sound judgment, attention to detail, and the ability to manage competing priorities while maintaining a high level of professionalism and confidentiality. This is an ideal opportunity for a highly motivated professional who enjoys working collaboratively, solving problems, and making meaningful contributions to the delivery of healthcare services.
Description:
The Executive Administrative Assistant provides advanced administrative, operational, and coordination support to the Senior Operating Officer (SOO) and leadership team within Diagnostic Imaging. The position manages executive calendars, coordinates meetings and events, prepares correspondence, reports, presentations, and briefing materials, tracks action items and issues, and supports the flow of information across the portfolio. The role serves as a key point of contact for internal and external stakeholders, exercising discretion and sound judgment in handling confidential and sensitive matters. The position also supports portfolio operations through project coordination, information management, financial administration, recruitment and onboarding activities, and the development of reports and documentation. Working in a fast-paced and complex environment, the Executive Administrative Assistant anticipates needs, manages competing priorities, and contributes to the effective operation of the SOO's office by ensuring administrative processes, communications, and deliverables are completed accurately and on time.
- Classification: Administrative Support
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Union: Exempt
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Unit and Program: Office of the Senior Operating Officer
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Primary Location: Seventh Street Plaza
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Location Details: As Per Location
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Employee Class: Regular Full Time
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FTE: 1.00
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Posting End Date: 10-JUN-2026
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Date Available: 29-JUN-2026
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Hours per Shift: 7.75
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Length of Shift in weeks: 2
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Shifts per cycle: 10
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Shift Pattern: Days
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Days Off: Saturday/Sunday
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Minimum Salary: $23.78
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Maximum Salary: $39.66
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Vehicle Requirement: Not Applicable
Required Qualifications:
Completion of a two year post-secondary diploma in Office Administration, Business Administration, or a related field, combined with a minimum of two years of progressively responsible administrative experience supporting senior leaders in a complex organization. Demonstrated proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams. Strong organizational, communication, and interpersonal skills are essential along with the ability to manage multiple priorities, exercise sound judgment, maintain confidentiality, and build effective working relationships with a diverse range of stakeholders. An equivalent combination of education and experience may be considered.
Additional Required Qualifications:
As required.
Preferred Qualifications:
Experience supporting executive-level leaders within a healthcare or public sector environment. Knowledge of project coordination, financial administration, SharePoint, Oracle/PeopleSoft, and records management practices is considered an asset. Advanced Excel and reporting skills are desirable.
