Are you the type of person who spots a missing initial from a mile away? Do you thrive in the "organized chaos" of a high-volume real estate environment?
At Scout & Spruce, we don’t just "file paperwork." We are a high-octane administrative powerhouse managing upwards of 100 deals at any given time for over 10 different agents. We are looking for a Transaction Coordinator who operates like a grandmaster on a chessboard—someone who isn't just looking at the next move, but is consistently seeing 10 steps ahead.
If you’re a self-starter who looks at a system and thinks, "I can make this faster," we want to talk to you.
The Role: What You’ll Be Doing
This isn't a "sit back and wait for instructions" kind of gig. You will be the engine room of our transactions, ensuring that every deal moves from contract to close without a hitch.
- Contract Mastery: Drafting, reviewing, and managing both Purchase and Listing contracts. You should know your way around a contract well enough to write out custom clauses with precision.
- Deadline Hawk: We use automated calendar systems for efficiency, but you are the final fail-safe. You’ll ensure every date is met, every "i" is dotted, and every "t" is crossed.
- Agent Liaison: You’ll be the point of contact for 10+ agents, providing them with the peace of mind that their deals are in expert hands.
- Tech-Forward Admin: You’ll be working within various trusted broker back-end systems and Webforms.
- System Evolution: We want your brain, not just your hands. We need someone who will actively help us refine and improve our internal processes.
The Requirements: Who You Are
You must be comfortable with Alberta Real Estate Paperwork, and have a history of Transaction Coordination. This is not a beginner role.
- Experienced: You have a proven track record handling purchase and listing contracts. You know the flow of a real estate deal like the back of your hand.
- Proactive: You don’t wait for problems to arise; you anticipate them. You see the bottleneck before it happens and clear the path.
- Resilient: We are BUSY. You need to be comfortable in a fast-paced environment where the volume is high and the expectations are higher.
- Meticulous: You have a near-obsessive attention to detail. Errors aren't just annoying to you—they’re a personal challenge.
- Available: Standard work hours are a given, but real estate doesn't sleep. Sunday on-call availability is required. You are the person who answers the phone when a deal is on the line.
The Vibe at Scout & Spruce
We are a team-first company. While the pace is intense and the volume is high, you aren’t on an island. We support one another to ensure our agents (and our sanity) stay intact.
If you're looking for a slow-paced desk job, this isn't it. If you're looking to be the MVP of a high-growth admin team where your systems-thinking actually matters—welcome home.
How to Apply
Ready to jump into the deep end with us? Please submit your resume to [email protected] with the subject line being: TC Application: [Your Name] | I found the missing initial, along with a brief note explaining why you’re the person who sees 10 steps ahead, when you would be able to start, what your hourly rate expectation is, and why you think you’d be a good fit. If you don't email me, and follow the instructions, I won't even look at your resume.
Scout & Spruce: Beyond Paperwork.
Job Type: Full-time
Pay: From $50,799.37 per year
Application question(s):
- Are you willing to be on call on nights and weekends?
Experience:
- Real Estate transaction coordination: 2 years (required)
Location:
Work Location: Remote
