Job Overview
We are seeking a highly organized and proactive Office Administrator to oversee daily office operations and support our team. The ideal candidate will possess strong administrative, clerical, and communication skills, with experience in supervising staff and managing office systems. This role is vital in ensuring the smooth functioning of our office environment, maintaining vendor relationships, and supporting human resources functions. The Office Administrator will serve as the first point of contact for visitors and clients, manage multi-line phone systems, and handle various administrative tasks to promote efficiency and professionalism within the organization.
Duties
- Manage front desk operations, including greeting visitors and handling multi-line phone systems with professional phone etiquette
- Oversee clerical tasks such as filing, data entry, and maintaining organized records
- Supervise administrative staff and coordinate team management activities
- Assist with human resources functions including onboarding, training & development, and employee record keeping
- Handle bookkeeping responsibilities using QuickBooks, including invoicing and expense tracking
- Manage vendor relationships and oversee procurement processes
- Support payroll processing to ensure timely employee compensation
- Assist with budgeting activities and financial reporting
- Maintain office supplies inventory and ensure office equipment is operational
- Coordinate scheduling for meetings, appointments, and events
- Develop and implement office policies to improve workflow efficiency
Qualifications
- Proven experience in office administration or related roles with strong clerical skills
- Supervising experience preferred, with demonstrated team management abilities
- Proficiency in QuickBooks and familiarity with bookkeeping practices
- Experience with front desk operations and multi-line phone systems
- Knowledge of human resources processes including payroll administration and training & development
- Excellent communication skills, both verbal and written
- Strong organizational skills with attention to detail
- Ability to manage vendor relationships effectively
- Experience with budgeting and financial reporting is a plus
- Professional demeanor with excellent phone etiquette and customer service skills
- Prior office experience in a corporate or organizational setting is desirable
This position offers an opportunity to be a key contributor within a dynamic organization that values professionalism, teamwork, and continuous improvement.
Job Types: Full-time, Part-time
Pay: $18.00-$25.00 per hour
Work Location: Hybrid remote in Burnaby, BC V3J 7N3
