General Responsibility:
- Responsible for providing administrative support to the department such as filing and keeping records for on-going projects and awarded contracts.
- Project Facilitation
- Coordination of schedules (deliveries, pick ups. etc.)
- Create purchase orders
- Create sales quotes
- Create invoices and email to third party customers/clients
- Collections / payment follow up
- Preparing cost sheets
- Preparation of delivery schedules for staff
- Sourcing and ordering of materials & hardware
- Complete accounting tasks (i.e., sorting and posting of invoices, following up on billing/payments)
- Answering all calls and emails
- Communicate with installer for scheduling new installations
- Communicate with vendors for new pricing list and update records
- Negotiating pricing for materials
- Following up on approval of drawings
- Maintains safe work practices by using all required safety equipment
- Comply with safety rules; report all accidents, incidents, and potential hazards immediately
- Understand and comply with the worker responsibilities and rights as outlined in the Occupational Health and Safety Act (OH&S) of Ontario, as well as the Company’s safety rules
Skills & Experience:
- Minimum 2+ years in an administrative or data entry role
- Minimum 3+ years project coordination
- Knowledge of MS Office proficiency
- Must have experience with Microsoft Dynamics; Navision
- Experience in the construction industry an asset
- Excellent customer service skills
- Comfortable with inventory management computer systems
- Strong communication skills required
- Ability to multi-task in a fast-paced environment
- Ability to work independently with minimal supervision
- Ability to analyze data and provide insights from data
- Ability to exhibit a professional attitude and image with a commitment to quality service
- Highly organized, with high level of accuracy, thoroughness and attention to detail
- Ability to work well under pressure and meet deadlines for critical tasks
- Strong work ethic, motivation, interpersonal and judgment skills
Job Types: Full-time, Permanent
Pay: $55,000.00-$60,000.00 per year
Benefits:
- Casual dress
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care
Work Location: In person
