Job Summary
We are seeking a highly organized, proactive, and detail-oriented Scheduling Assistant to join our team. This is a key administrative position responsible for coordinating employee schedules across our offices nationwide while supporting the day-to-day operations of our Winnipeg office.
The ideal candidate is an exceptional planner who thrives in a fast-paced environment, communicates effectively with multiple stakeholders, and can confidently manage changing priorities while maintaining accuracy and efficiency.
About Us
We are committed to delivering exceptional service through a team of dedicated professionals across multiple locations. Our administrative team plays a vital role in supporting operations, ensuring effective communication, and maintaining seamless coordination between offices.
Key Responsibilities
- Develop, coordinate, and maintain employee schedules for multiple offices across Canada.
- Ensure appropriate staffing levels are maintained to meet operational requirements while balancing employee availability, client needs, and business demands.
- Collaborate with branch managers, supervisors, and leadership teams to coordinate scheduling requirements and operational coverage.
- Process schedule changes, shift adjustments, vacation requests, and other staffing modifications in a timely manner.
- Monitor daily staffing levels and proactively resolve scheduling conflicts and last-minute coverage needs.
- Maintain accurate attendance, scheduling, and staffing records.
- Communicate schedule updates clearly and professionally with employees and management.
- Support onboarding by coordinating schedules for new hires and training assignments.
- Assist with general office administration, documentation, filing, correspondence, and other administrative duties.
- Work closely with Human Resources and Operations to ensure compliance with company policies and applicable employment standards.
- Identify opportunities to improve scheduling processes, workflows, and administrative efficiencies.
Qualifications
- High school diploma or equivalent required; post-secondary education in Business Administration or a related field is considered an asset.
- Previous experience in scheduling, workforce coordination, dispatch, administration, or office management.
- Experience coordinating schedules across multiple locations or large teams is considered a strong asset.
- Excellent organizational and time-management skills with the ability to prioritize competing demands.
- Strong interpersonal and communication skills.
- High level of accuracy and attention to detail.
- Proficient with Microsoft Office (Outlook, Excel, Word) and scheduling or workforce management software.
- Ability to work independently while collaborating effectively within a team environment.
- Professional, dependable, and able to maintain confidentiality.
What We Offer
- Competitive compensation
- Performance-based bonus opportunities
- Company pension
- Extended health and dental benefits
- Paid time off
- Company events
- Casual dress
- On-site parking
- Opportunities for professional growth and advancement
- Supportive and collaborative work environment
Schedule
- Full-time
- Monday to Friday
- On-call rotation as required
- Occasional weekend coverage as operational needs require.
Location
This is an in-person position based in Winnipeg, MB (R2C 3L9). Applicants must be able to reliably commute or relocate prior to their start date.
How to Apply
If you are an organized professional with a passion for coordination, planning, and operational excellence, we'd like to hear from you. Please submit your resume along with a cover letter outlining your relevant experience and why you would be an excellent addition to our team.
We are proud to be an equal opportunity employer and are committed to fostering an inclusive workplace where all qualified applicants receive consideration for employment.
Job Type: Full-time
Pay: $45,000.00-$55,000.00 per year
Benefits:
- Casual dress
- Company events
- Dental care
- Extended health care
- On-site parking
- Paid time off
Flexible language requirement:
Ability to commute/relocate:
- Winnipeg, MB R2C 3L9: reliably commute or plan to relocate before starting work (required)
Education:
- Secondary School (required)
Experience:
- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)
Work Location: In person
