Neegan Development is currently seeking a highly organized and detail-oriented Site Administrator to provide essential administrative support for our site-based operations. This role supports multiple departments and works closely with management, project personnel, and corporate teams to ensure efficient and accurate administrative processes.
- Provide general administrative support to site operations
- Prepare and submit Daily Force Reports
- Verify daily labour and equipment hours for billing accuracy
- Collect and reconcile field data to address equipment discrepancies
- Communicate crew changes, missed shifts, vacations, and employee documentation updates
- Investigate and resolve payroll and pay-related inquiries in a timely manner
- Complete daily and monthly reconciliations
- Enter time into payroll systems and liaise with the payroll team
- Upload daily entries into client billing systems and resolve any rejections
- Validate reimbursable transactions in accordance with contract terms
- Maintain a strong understanding of vendor agreements and compensation structures
- Coordinate with leadership and contract teams for clarifications and approvals
- Escalate unresolved issues appropriately and in a timely manner
- Generate and distribute reports as required
- Maintain accurate records and documentation for audits and reporting
- Track cost recoveries and avoidances
- Support management in achieving operational and strategic goals
- Minimum 2–3 years of experience in a similar administrative role
- Strong understanding of client/vendor contract structures (reimbursable vs. non-billable)
- Proficiency in Microsoft Office (Excel, Word, PowerPoint)
- Excellent written and verbal communication skills
- Ability to work effectively with diverse teams and competing priorities
- Strong organizational and time management skills
- Ability to prioritize tasks and provide clear status updates
- Capable of working independently with minimal supervision
- 7 days on / 7 days off rotation (Wednesday to Tuesday)
- Competitive salary
- Health and dental benefits
- RRSP matching program
Neegan Development thanks all applicants for their interest; however, only those selected for an interview will be contacted. All offers are subject to the successful completion of a standard drug and alcohol test and a clean drivers abstract.
