Join the Ministry of Natural Resources in a key administrative support role.
In this role you will provide administrative support that helps keep the Science and Research Branch organized and operating effectively. Your work will support a range of human resources, financial, business and operational activities.
As an Administrative Assistant, you will:
- provide a full range of administrative support including human resources, financial and business management activities
- support manager by maintaining the section/unit positions and asset inventory and report on staffing and procurement activities
- organize and coordinate meetings, Fleet, Travel Card, Purchase Card, Building Security and Access requirements
- maintain mandatory and field safety training records, account activity records, health and safety procedures and protocols
- contribute to section/branch/division integration by actively participation on administration teams
You have:
- the ability to track, verify and organize financial data.
- experience preparing and processing journal entries.
- attention to detail and accuracy skills to ensure financial data and transactions are correct.
You can:
- interpret and apply administrative policies and guidelines.
- maintain filing and record keeping systems, and operate office equipment.
- coordinate travel and meeting logistics.
- You have proficient computer skills to maintain data, draft correspondence, track financial information and maintain schedules.
You have:
- experience with identifying and resolving discrepancies in invoices, expenses, coding errors, and accounts receivable.
- analytical and evaluative skills to determine how to respond to inquiries and refer more complex inquiries to other staff as applicable.
- planning skills to arrange meetings, training sessions, seminars and workshops.
- organizational skills to prioritize your workload to meet deadlines and the ability to work independently with minimum supervision.
You have:
- tact, discretion, good judgment and follow customer service standards to ensuring client satisfaction.
- social and professional networking skills and can contribute towards building effective administration teams.
- oral communication and interpersonal skills to liaise with internal and external clients.
If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!
We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.
Our hiring process is accessible, consistent with Ontario's
Human Rights Code and the
Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.
Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:
- diversity, equity and inclusion initiatives
- accessibility
- Anti-Racism Policy
The Ontario Public Service is one of Ontario's largest employers. Employees work for 29 ministries, with offices in more than 70 cities across the province. We offer:
- a career that can grow across ministries and job functions
- flexible learning and developmental opportunities, including education and mentorship programs
- a comprehensive compensation and benefits package
- comprehensive benefits that look after your holistic wellness needs
- base salary that aligns to market trends with performance-based pay and scheduled salary progression
- tailored work arrangements, including opportunities like flex hours, self-funded leave and more
- a modern, friendly and accessible physical work environment
