OFFICE ADMINISTRATOR
At Niagara Soils Solutions Ltd., we’re committed to tackling environmental issues with forward-thinking, sustainable approaches. Our skilled professionals manage diverse projects—simple to complex—for both public and private sector clients throughout the Niagara Region.
We are seeking a detail-oriented Office Administrator with strong accounting experience to support our growing consulting firm. This is a key position responsible for supporting accounting, payroll, and administrative functions while managing day-to-day office operations.
The role can be structured as part-time for the right candidate, with the potential to transition to full-time hours for someone with strong experience and the ability to take on additional responsibilities.
This position is ideal for someone who enjoys balancing accounting responsibilities with broader office coordination in a professional services environment.
KEY RESPONSIBILITIES
Accounting & Finance
- Manage Accounts Payable and Accounts Receivable
- Perform account reconciliations and support financial record-keeping
- Process invoices, track collections, and follow up on outstanding balances
- Assist with payroll processing and maintain accurate employee records
- Enter and maintain data in Quickbooks Online (experience preferred)
- Complete and submit Source Deductions and WSIB reporting
Administration & Office Operations
- Oversee daily office operations including phones, mail, filing, and general organization
- Maintain and improve administrative systems and workflows
HR & General Support
- Assist with employee onboarding and HR record-keeping
- Support internal team coordination and general administrative needs
Qualifications & Experience
- Minimum 3+ years experience in an accounting or bookkeeping role (AR/AP, invoicing, payroll)
- Experience with QuickBooks Online is required
- Advanced proficiency in Microsoft Excel and Word
- Strong attention to detail and accuracy
- Ability to manage multiple priorities and deadlines
- Excellent communication and interpersonal skills
- Accounts Payable and Receivable
- Collections
- Assist in human resources functions such as onboarding new employees and maintaining employee records
- Support budgeting activities and financial record-keeping
- Oversee office operations including mail distribution, filing systems, and general office upkeep
- Assist with payroll processing and maintain accurate records
- Utilize QuickBooks for financial transactions (account reconciliations, invoice processing, data entry)
- Self-motivated with the ability to work independently
Why Join Us
- Flexible hours with part-time or full-time opportunity depending on fit
- Stable, growing environmental consulting firm with long-term opportunities
- Collaborative and professional team environment
- Role with variety and responsibility across accounting and office operations
- Opportunity to take ownership and improve internal processes
How to Apply
If you are a motivated and detail-oriented professional looking for a well-rounded administrative and accounting role, we encourage you to apply.
NSSL is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Job Types: Part-time, Permanent
Pay: From $24.00 per hour
Benefits:
- Casual dress
- On-site parking
Flexible language requirement:
Application question(s):
- Do you have Quickbooks experience?
Work Location: In person
