About the Role
It's an exciting time to join the Score Group team, we are seeking a proactive Site Services Administrator. Reporting to the Sites Manager, the incumbent plays a crucial role in ensuring the efficient and compliant operation of our Administration activities towards all related work for Score (Canada) Ltd. and the Americas Business Unit.
This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion.
Join us in shaping the future of our global operations. Apply today and be part of a team that values excellence and innovation in every industry we serve.
Responsibilities
- Support the Administration team members.
- Process weekly labour, equipment and materials (LEM) for contracted sites.
- Open projects to get a job number. Create an electronic file.
- Maintain internal filing system with accuracy.
- Raise Purchase Order (PO) for site.
- Process non-contracted site work.
- Submit a Detailed Fee Report (DFR) to the client daily.
- Submit a Detailed Fee Report (DFR) to the client during turnaround.
- Submit training request forms.
- Act as the Facilities & Administration (FA) for all sites (except Christina Lake).
- Maintain vehicles & equipment.
- Vehicle rental for hire and off hire.
- Create vehicle HSE packs for rentals vehicles.
- Complete vehicle access passes and site access passes.
- Arrange for rental vehicle to have company stickers installed.
- Arrange hotel accommodations for employees.
- Invoice turnaround timesheets.
- Keep D365 up to date with quoted values & scheduled delivery dates.
- Review order confirmations against purchase orders.
- Update and track: Track, Fieldglass, Maximo, OpenInvoice, Smart GEP, and any other client systems.
- Update the “Monthly Revenue” spreadsheet for accounts receivable.
- Update the weekly Focal Point meeting minutes.
- Any other reasonable duties required to meet the requirements of the business
Experience
- Diploma in Office Administration or related discipline.
- Proven experience in a similar role, preferably within a project-based or industrial setting or additional qualifications in a relevant field is a plus.
- Significant experience working within the program Track
Knowledge, Skills, and Abilities
- Working knowledge of business processes and functions (i.e., client service satisfaction, operations, procurement, purchase ordering systems, etc.).
- Communicate effectively and positively with others and be flexible to change.
- Positive approach to continual improvement and development.
- Excellent planning and decision-making abilities.
- Excellent communication and interpersonal skills.
- Ability to thrive in a fast-paced and dynamic environment with problem-solving aptitude.
- Ability to utilize Microsoft Suite including Excel to develop relevant data and maintain applicable file management.
- Knowledge and skill related directly to the client software Track
- Ability to work effectively as a team member, is eager to learn and contribute to a high quality team.
- Exceptional capacity for taking initiative through self-motivation
- Ability to be flexible and agile, comfortable working in occasional ambiguity
Working Conditions
- Work in indoor office environment 95% of the time.
- Site environment 5% of the time.
- Some travel may be required.
Application Process
Are you the right person to play an integral part in that journey? If you wish to apply, please send your CV, quoting Edmonton and Site Services Administrator, to [email protected].
Please note the vacancy will be closed when the successful candidate has been identified.
Opportunity for all
We welcome applications from all and appoint based on merit. We’re committed to promoting diversity and inclusion throughout our organisation and remain committed to developing an open-minded, global culture.
Job Type: Full-time
Pay: $23.41-$28.09 per hour
Benefits:
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
Flexible language requirement:
Ability to commute/relocate:
- Edmonton, AB: reliably commute or plan to relocate before starting work (required)
Experience:
- Shell program 'Track': 1 year (required)
- Microsoft Excel: 3 years (required)
- AR & AP: 1 year (preferred)
Location:
Work Location: In person
