Are you a highly motivated individual with a keen interest in working with a team to support the evolving business and talent needs of the OPS? Do you demonstrate initiative and strong organizational skills? Then consider this exciting opportunity with the Strategic Initiatives Branch.
We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.
We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
Visit the
OPS Anti-Racism Policy and the
OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.
We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's
Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.
You will:
- Provide confidential executive support to the Office and liaise with executives, stakeholders, and partners.
- Coordinate and manage administrative activities, prepare work plans, develop and implement standard operating procedures, and provide guidance to support staff.
- Manage scheduling, information flow, and procurement.
- Develop analysis and options for problem resolution and branch planning.
- Conduct special projects and participate in cross-functional working groups.
- Develop and maintain schedules.
- Forecast, monitor, and track the budget, including FTE allocation, operating budget, travel expenses, etc.
- You have significant office experience including a demonstrated ability to interpret and apply administrative policies, directives, and guidelines.
- You have comprehensive knowledge of business planning and decision-making processes.
- You have consultation skills to provide advice and assistance to the Director and to the branch management team.
- You can exercise political acuity and are able to communicate with a wide range of stakeholders to anticipate, mitigate and respond to issues, and provide advice to the Director and/or managers.,
- You have proven communication and interpersonal skills to connect with contacts at all levels, managing issues and building relationships effectively.
- You have relationship management skills to collaborate with others, obtain agreement on initiatives, and support the team in achieving goals and objectives.
- You can prepare a range of written materials including correspondence and reports.
- You can plan and independently handle administrative matters and provide technical guidance to junior staff.
- You can determine the urgency of inquiries and resolve issues.
- You demonstrate diplomacy, tact, and discretion in dealing with confidential and sensitive matters and determine the appropriate release of information.
- You have superior organizational skills and the ability to balance competing demands and meet tight deadlines.
- You have experience in coordinating and navigating processes, directives and policies.
- You have research, analytical, and financial skills to compile information, develop solutions to problems, and ensure accuracy in administrative transactions and expense reports.
- You are proficient with software applications and information management systems.
