Job Title: Shipping & Receiving Coordinator
Location: Twin Equipment – Toronto Branch
Reports To: Technical Operations Manager
Role Overview
The Shipping & Receiving Coordinator is responsible for the accurate, organized, and consistent handling of all incoming and outgoing materials at the Toronto branch. This role is well suited to someone who values structure, accuracy, and established processes, and who takes pride in completing work correctly and thoroughly.
This position follows defined procedures and priorities, with guidance provided for non-routine situations. Once trained and familiar with the role, the Shipping & Receiving Coordinator will work independently and be trusted to manage their responsibilities with minimal supervision.
Key Responsibilities
Receiving
- Receive incoming shipments and verify items against purchase orders and packing slips
- Inspect deliveries for accuracy, damage, or discrepancies
- Clearly document and report shortages or issues using established procedures
- Label, organize, and store materials in designated locations
- Maintain accurate records of received inventory
Shipping
- Prepare outgoing shipments according to sales orders and work orders
- Ensure correct part numbers, quantities, and documentation prior to shipment
- Package and secure materials to prevent damage during transport
- Generate and verify shipping paperwork, labels, and bills of lading
- Coordinate shipments with approved carriers and couriers
Inventory Control & Organization
- Maintain an orderly, clean, and clearly organized warehouse environment
- Follow inventory control procedures and storage standards
- Assist with cycle counts and inventory audits as required
- Ensure inventory is handled and stored according to company guidelines
- Support parts, service, and sales teams with material requests in a timely and accurate manner
Safety & Compliance
- Operate forklifts and material-handling equipment safely and responsibly
- Follow all company safety policies and procedures
- Maintain compliance with health and safety regulations
- Report safety concerns using established reporting channels
Working Style & Expectations
- Follows established procedures and documented processes
- Values accuracy, consistency, and task completion
- Works well with clear priorities and defined objectives
- Handles occasional interruptions or changes with supervisor guidance
- Communicates in a factual, straightforward, and professional manner
- Seeks clarification when unsure to ensure work is completed correctly
Qualifications & Experience
Required
- Previous experience in shipping & receiving, warehouse, or inventory control
- Strong attention to detail and accuracy
- Ability to follow written procedures and check work thoroughly
- Basic computer skills for inventory and shipping systems
- Ability to lift up to 50 lbs and perform physical work
- Reliable, punctual, and conscientious
Preferred
- Forklift certification (or willingness to obtain)
- Experience in equipment, industrial, or parts-based environments
- Familiarity with inventory control systems
Work Environment
- Structured warehouse and shop environment
- Predictable daily responsibilities with some task variation
- Clear policies, procedures, and reporting structure
- Supportive supervision with clear expectations
Performance Success Factors
Success in this role is measured by:
- Accuracy of received and shipped materials
- Adherence to procedures and safety standards
- Organization and cleanliness of assigned areas
- Reliability, consistency, and task follow-through
Recognition & Feedback
- Recognition is provided privately and individually
- Feedback is delivered in a clear, factual, and respectful manner
- Trust and autonomy increase with demonstrated competence
Job Types: Full-time, Permanent
Pay: $24.00-$30.00 per hour
Benefits:
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
Experience:
- Truck parts: 3 years (required)
Work Location: In person
