Company Biography
HGH is a bilingual community hospital which has more than 800 employees and 160 physicians, and serves the Prescott-Russell region in Ontario.
With a heritage of over 100 years of quality care delivery, HGH is known for its culture of compassion, spirit of innovation and excellence of care. HGH is now growing and becoming a full-service regional hospital to meet the changing need of the community.
HGH offers to its employees a dynamic clinical environment that promotes a diverse and interdisciplinary professional practice. Our hospital offers access to services among the best in the region, including 40 specialized clinics, in addition to the full range of general care and services. The opportunities for professional challenges and career advancement are diverse and encourage all to excel.
Position Overview
Reports to the Manager of Finance, the Accounting Technician is responsible for the accurate, timely, and confidential processing of accounts payable transactions for HGH. The role supports day-to-day financial operations by reviewing invoices, matching supporting documentation, maintaining vendor records, resolving discrepancies, and preparing payments in accordance with hospital policies, internal controls, and applicable regulatory requirements.
The incumbent contributes to efficient financial operations, audit readiness, and risk mitigation.
MAIN RESPONSIBILITES:
- Process a high volume of vendor invoices, cheque requisitions, expense reimbursements, and other approved payment requests accurately and within established timelines and service level targets.
- Review invoices for completeness, proper authorization, account coding, tax treatment, and compliance with purchase orders, receiving documentation, contracts, and hospital policies in accordance with month-end deadlines.
- Perform two-way or three-way matching, as applicable, and follow up on discrepancies related to pricing, quantities, receiving, approvals, or vendor statements.
- Prepare and support regular payment runs, electronic funds transfers, cheques, and urgent/off-cycle payments while maintaining strong internal controls and segregation of duties.
- Set up and maintain vendor master data, including banking details, tax information, remittance instructions, and supporting documentation, in accordance with privacy and fraud-prevention protocols.
- Respond professionally to vendor and internal stakeholder inquiries regarding payment status, account balances, and invoice issues, and resolve problems in a timely manner.
- Reconcile vendor statements, investigate aged items, credits, and duplicate payments, and recommend corrective action where needed.
- Assist with month-end and year-end activities, including accruals, reconciliations, audit support, and preparation of accounts payable reports and schedules.
- Maintain complete, accurate, and well-organized financial records and supporting documentation in accordance with hospital retention requirements and audit standards.
- Collaborate with Purchasing, Receiving, Finance, Payroll, and departmental leaders to ensure smooth transaction flow and policy compliance.
- Monitor for unusual or potentially fraudulent transactions and escalate concerns promptly through appropriate channels.
- Contribute to process improvements, standard operating procedures, and cross-training within the Finance team.
- Perform other related duties consistent with the role and operational needs of the hospital.
- Ensure compliance with hospital procurement policies, delegation of authority, and audit standards, including documentation of approvals.
PERMANENT FULL-TIME POSITION, non-unionized
Criminal Check
As a pre-condition of employment:
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All new HGH employees will be required to obtain and provide a satisfactory Police Records Check dated within six (6) months from the date of issue.
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As of now, HGH will require all employees, physicians, learners, contractors and volunteers to be fully vaccinated against COVID-19.
At HGH, we are committed to promoting an accessible work environment where all employees and candidates feel respected. We support the principles of adaptation in the workplace. If you need workplace accommodation during any stage of the recruitment process or anytime thereafter, please notify a member of the Human Resources team. We will be pleased to assist you and accommodate your needs.
What we are looking for
- Diploma in accounting, business administration, finance, or a related field; an equivalent combination of education and experience may be considered
- 3–5 years of progressive accounts payable experience, preferably in healthcare, public sector, or another highly regulated environment.
- Strong understanding of accounts payable processes, general ledger coding, reconciliations, and applicable Canadian indirect taxes (GST/HST).
- Experience processing invoices with purchase orders, receiving records, and approval workflows in a computerized financial system.
- Proficiency with Microsoft Excel and other Microsoft Office applications; experience with ERP or hospital financial systems is considered an asset.
- Demonstrated ability to manage competing priorities, meet deadlines, and maintain accuracy in a high-volume environment.
- Experience supporting audits, month-end close, and financial reporting activities is an asset.
- Professional bilingualism in French and English
