DSQ Plumbing & Environmental focuses on environmental sustainability and efficient plumbing solutions, providing top-tier services in water management, eco-friendly plumbing practices, and environmental conservation efforts, ensuring adherence to the highest industry standards.
We are hiring an Administrative Assistant on a contract basis.
Key Responsibilities
Manage day-to-day accounting operations and compliance by processing and maintaining accurate financial records and ensuring the smooth operations of our accounting functions. Handling a variety of accounting tasks including accounts payables, accounts receivables, collections, project management and assisting with financial reporting.
Accounts Receivable
· Generate and send out customer invoices in a timely
· Record and apply incoming payments (check, credit card payments etc) to customer accounts accurately
· Reconcile accounts receivable ledger to ensure all payments are accounted for and recorded accurately
· Resolve billing discrepancies and respond to customer inquiries in a professional and timely manner
· Assist in maintaining accurate customer records, including contact and billing information
· Assist with collection activities as needed
Accounts Payable
· Review, verify, and process invoices and expense reports in a timely and accurate manner
· Prepare and process payment through checks, EFT, or other approved payment methods
· Reconcile vendor statements and resolve ay discrepancies or billing issues
· Maintain vendor files and ensure proper documentation is on file
· Assist with month-end closing by ensuring all expenses are recorded, credit card reconciliations etc
· Respond to vendor inquiries and maintain positive relationships with suppliers
· Support internal departments with invoice and payment-related questions or concerns
Project Accounting
· Ensure financial accuracy and compliance throughout the life of a project
· Monitor project budgets and actual expenditures
· Track and analyze project costs to ensure projects remain on budget
· Prepare and issue client invoices based on contract terms and project milestones
· Reconcile project accounts and resolve any discrepancies
· Work closely with project managers and engineers to provide financial support, analysis and reporting
· Identify risks or issues and recommend corrective actions
Additional Duties
· Provide support during month-end and year-end closing processes
· Assist in maintaining general and subsidiary ledgers
· Reconcile bank statements and other financial documents
· Maintain organized financial files and records in compliance with company policies and procedures
· Use accounting software and system to manage data and generate reports
· Provide additional admin duties as needed.
Qualifications
· Ability to balance and prioritize multiple ongoing projects/tasks
· 3-5 years of AP/AR experience
· Strong working knowledge of Microsoft Office tools (Word, Excel, Teams)
· High degree of accuracy, attention to detail and confidentiality
· Effective communication skills (English), both verbal and written
· French is an asset
· Demonstrates a sense of urgency and ability to meet deadlines
· Ability to work independently and as a team member
Compensation & Benefits
· Salary Range $55,000 to $65,000 based on experience
· A competitive benefit package ( after 3 months )
·40 hrs work week
·This is currently a short term contract
The above statement reflects the general details considered necessary to perform the duties of the job. This shall not be construed as a complete description of all the requirements of the job. Only candidates with a valid work permit to work will be considered. We thank all applicants for their interest; however, only those selected for interviews will be contacted. Accommodation is available upon request.
Pay: $55,000.00-$65,000.00 per year
Experience:
- Accounts payable: 3 years (required)
- Accounts receivable: 3 years (required)
Work Location: In person
