Employment Status: Regular Full-Time
✓ Pension ✓ Dental Insurance ✓ Disability Insurance ✓ Health Insurance ✓ Life Insurance
✓ Weekdays
Zoning/Committee Coordinator
Competition Number: 25822
Primary Work Location: Waterloo City Centre
Posting Status: Internal / External Job Posting
Hourly Range: $74,046 - $92,555 (Band H)
Number of Positions: 1 (Current Vacancy)
Employment Group: Staff Association
Job Status: Regular, Full-Time
Posting Release Date: July 13, 2026
Hours of Work: 35 hours / week
Posting Closing Date: July 24, 2026
Why work with us:
The City of Waterloo is a rewarding place to work. Each day, you will support and/or participate in the delivery of services that impact residents of this city, making it a great place to live, work and play for everyone.
Home to two world-class universities, a top-ranked college, a tech ecosystem, entrepreneurs and small businesses, there is a readiness to do things differently in Waterloo. Our vision is to be a leader in sustainability and to build a future-ready community for all. We are committed to workplace wellbeing and providing an inclusive, safe and enjoyable work environment.
For more information about the City of Waterloo’s Strategic Plan, Vision, Values & Guiding Principles, please click here: City of Waterloo 2023-2026 Strategic Plan.
What we offer:
- Supportive and caring organization that promotes respect, inclusivity, sustainability, health, safety and wellness.
- Dedication to the organization’s commitment for Reconciliation, Equity, Accessibility, Diversity and Inclusion through ongoing training and access to related programs and workshops, opportunities to connect with others around topics of social justice and equity, and opportunities to be involved with the initiatives that guide this corporate journey.
- A commitment to environmental sustainability as demonstrated in many plans and policies. For example, we are working towards reducing our corporate greenhouse gas emissions to net-zero by 2050, with real progress underway.
- Certification as a Living Wage Champion with fulsome employer-paid benefits package (extended health and dental care), including paid sick days, long-term disability, life insurance, Employee and Family Assistance Program and Maternity/Parental Leave Top-Up.
- Defined Benefit Pension Plan (OMERS) eligibility for all employees.
- Up to 10 paid Reservist Leave days per year, with single contribution OMERS buyback option for any unpaid time.
- Flexible work schedules, paid vacation and personal days, and the opportunity to bank overtime.
- Easy and sustainable commuting options through the TravelWise program, which offers public transit discounts and a dedicated carpool network for employees.
- Substantial internal and external training and development opportunities along with opportunities to get involved and give back to the community.
- Enjoyable employee-wide events, activities, site visits, BBQs to connect with co-workers.
- Complimentary FitPass for access to leisure, swim, and fitness drop-in programs for employees and family members.
…And so much more!
What you will do:
Reporting to the Manager of Planning Implementation in the Planning Division, your primary responsibilities will include, but are not limited to, the following:
- Respond to zoning inquiries and conduct related research, including zoning clearances for the Rental Housing Licensing By-law
- Evaluate applications under the Rental Housing Licensing By-law for zoning, site plan, and building permit compliance
- Prepare letters of zoning compliance
- Process, review and issue sign permits
- Provide assistance, support and backup to committees, such as the Committee of Adjustment, Site Plan Review Committee, Sign Variance Committee, Fence Variance Committee, and Municipal Heritage Committee as required. This involves responding to inquiries, advising on process, maintaining accurate minutes, supporting meetings, and ensuring process requirements are met
- Evaluate building permits for zoning and site plan compliance
- Fee calculations related to parkland dedication, community benefit charges, complete community contributions, and development charges
- Process various by-law and permit applications for the Planning Division and IPPW
- Conduct research and data collection/management for the Planning Division
- Analyze, implement and apply policies, zoning regulations, and urban design guidelines related to land use compatibility, built form, streetscape and site planning for a wide range of development applications
- Provide and contribute towards innovative design and planning solutions for development proposals
- Evaluate, process and provide comments on Community Improvement Plan applications
- Assist Planners and team members with development application research and administration
- Represent the Planning Division on special studies and projects, both internal and external to the City
- A strong representative and ambassador for the City, promoting urban planning and customer service excellence
- Other projects as assigned by the City’s Manager of Planning Implementation or Director of Planning
What you will bring:
- A post-secondary Diploma in Urban Planning or related field.
- A minimum of two (2) years of land use and development planning experience; equivalent combinations of education and experience may be considered.
- Demonstrated understanding, knowledge and skills in the application and interpretation of the Planning Act and other relevant legislation, policies, regulations and guidelines.
- Experience and understanding of Zoning By-law regulations, including an understanding of built form, community design, intensification, sustainability, and architectural best practices.
- Able to successfully communicate with agencies, developers, consultants, and the community using strong communication, interpersonal, customer service and leadership skills.
- Able to work independently and within a multi-disciplinary team.
- Good report writing, documentation, and record keeping skills.
- Experience with the City of Waterloo Rental Housing Licensing By-law and Sign By-law is an asset.
- Demonstrated ability to make decisions, formulate recommendations, and exercise discretion, tact and sensitivity.
- Able to deal harmoniously and diplomatically with the general public, colleagues and elected officials.
- Strong computer skills and working knowledge of Microsoft Office.
- Local municipal planning experience and knowledge of the City of Waterloo is an asset.
- Valid MTO ‘G’ class driver’s licence in good standing or access to reliable transportation for business use purposes is required.
- A passion for promoting and maintaining a healthy and safe workplace and the ability to work respectfully and effectively in a team environment.
- Strong commitment to delivering quality customer service.
- Demonstrated commitment to Reconciliation, Equity, Accessibility, Diversity and Inclusion.
What we will require:
- A Police Criminal Record and Judicial Matters Check satisfactory to the City.
- Proof of your current and valid certificate(s), licenses and/or educational qualifications, if applicable.
Be You @ Waterloo (Our Commitment to Diversity, Equity, Inclusion and Belonging):
The City of Waterloo acknowledges that our work takes place on the land traditionally cared for by the Haudenosaunee, Anishinaabe and Chonnonton Peoples, and is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. The City is dedicated to advancing the organization’s commitment to Reconciliation, Equity, Accessibility, Diversity and Inclusion and to reducing barriers to employment opportunities. Applications from members of historically underrepresented groups, including Black, Indigenous, racialized communities, women, persons with disabilities and members of 2SLGBTQIA+ are encouraged for positions at all levels within the organization. Candidates from historically underrepresented groups are encouraged to self-identify in their application.
Accommodations are available throughout all stages of the recruitment process in accordance with the Human Rights Code and other applicable legislation. We encourage applicants to access support(s) that may be needed. To request accommodation during the application process, please email [email protected], quoting the position and competition number. Applicants advancing to the next stages of a recruitment process will be provided with additional opportunities to make their needs known.
Our use of AI during recruitment:
Our applicant tracking system includes artificial intelligence (AI) features, such as tools that highlight relevant work history or suggest potential job matches. These features are built into the system and may be visible to staff. AI does not make any screening or hiring decisions, and all decisions about interviews and hiring are made by City staff in accordance with applicable City policies and procedures.
Staff Association:
Qualified and eligible City of Waterloo Staff Association applicants will be considered first for this posting.
