Job Overview
We are seeking a detail-oriented and organized Office Administrator to join our team. The ideal candidate will be responsible for managing daily office operations, providing exceptional customer service, and supporting administrative functions within a boutique chartered professional accountant's office. This role requires strong computer skills, proficiency in office software, and excellent communication abilities to ensure smooth workflow and efficient office management.
Responsibilities
- Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
- Perform data entry tasks accurately using Microsoft Office, Google Workspace, and accounting software
- Printing and collating of completed personal and corporate income tax returns and preparing client package for in-person pickup or electronic receipt
- Maintain organized filing systems, both digital and physical, ensuring easy retrieval of documents
- Assist with bookkeeping and basic accounting tasks related to small business clients
- Support customer service efforts by addressing inquiries and providing support via phone or email
- Schedule appointments, manage calendars, and coordinate meetings for staff members
- Handle administrative duties such as copying, scanning, faxing, and mailing correspondence
- Maintain a clean and organized office to promote a welcoming environment
- Manage office supplies procurement, including monitoring inventory levels, placing orders, and ensuring adequate stock is maintained to support day-to-day operations
Requirements
- Proven experience in an office setting with clerical or administrative responsibilities
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and accounting software is preferred
- Strong computer skills with the ability to learn new software quickly
- Excellent organizational skills with keen attention to detail
- Effective communication skills, including phone etiquette and customer support experience
- Ability to handle multiple tasks efficiently in a fast-paced environment
- Experience with data entry, filing systems, and multi-line phone systems is highly desirable
- Demonstrated organizational skills with the ability to prioritize tasks effectively
This position offers an opportunity to work in a professional environment where your organizational talents and administrative expertise will contribute significantly to our team's success.
Pay: $25.00-$37.00 per hour
Benefits:
- Casual dress
- On-site parking
Work Location: In person
