Atmosphere Climate Control Specialists Ltd, is a locally Top Rated HVAC Company. We service from Halifax to Berwick, looking for an Administrative Coordinator to join our team.
This position is a fully remote, work from home opportunity.
Minimum 5+ years of Administrative and Customer Service experience.
Experience in HVAC industry and service software Housecall Pro would be considered an asset.
The Administrative Coordinator is responsible for ensuring the day-to-day administrative operations of the company run efficiently and professionally. This role supports customers, technicians, management, suppliers, and subcontractors while maintaining accurate records, coordinating schedules, and ensuring exceptional customer service. The ideal candidate is highly organized, proactive, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
This role would be a great fit for a retired professional or anyone with a strong work ethic and a proactive attitude. We’re looking for someone who is positive, dependable, and able to take initiative. The ability to stay organized, communicate clearly, and work independently with minimal supervision is essential. The pace can be fast at times, so strong time management and multitasking skills are important.
We’re a growing company, and for the right person, there’s room to take on more responsibility and earn more as the role evolves.
Duties would include but not be limited to the following:
Primary Responsibilities:
- Reply to customer calls, emails, and general office inquiries.
- Provide professional customer service and support.
- Perform daily bookkeeping tasks, including invoicing, accounts payable, and accounts receivable.
- Process customer payments and maintain accurate financial records.
- Register manufacturer warranties and submit warranty claims.
- Prepare and maintain customer files and company documentation.
- Order office supplies and assist with equipment purchasing as required.
- Assist with quotes, financing, and administrative paperwork.
- Coordinate with manufacturers, suppliers, and subcontractors.
- Support management with reports, document preparation, and general administrative tasks.
- Maintain an organized, efficient, and professional office environment.
- Perform other administrative duties as required.
Only those who are chosen for an interview will receive a response.
We can't wait to hear from you!
Job Type: Full-time
Pay: $46,000.00-$60,000.00 per year
Benefits:
- Casual dress
- Dental care
- Disability insurance
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Vision care
Flexible language requirement:
Education:
- Secondary School (preferred)
Work Location: Remote
