Edmonton Catholic Schools is a large urban school division whose mission is to provide a Catholic education that inspires students to learn and that prepares them to live fully and to serve God in one another. The Division is comprised of over 50,000 students and over 5,500 employees in 95 schools plus other sites.
Requisition ID: 11583
Hours Per Week: 35
Department: HRMS Systems
No Months Per Year: 12
Position Status: Permanent
Employee Group: OOS
Rate of Pay: $66,600 - $83,300
Posting Closing Date: 7/16/26
Human Resource Services is seeking a Facilitator, Human Resource Management Systems (HRMS) – PeopleSoft to join our team!
The Facilitator, Human Resource Management Systems (HRMS) – PeopleSoft is responsible for managing and maintaining accurate job data information for all employee groups within the Division. This role involves auditing, analyzing, and entering data into PeopleSoft, ensuring data integrity and compliance with policies and regulations. The Facilitator, HRMS - PeopleSoft supports HRMS projects and initiatives, contributing to the Division's strategic goals by providing reliable data and facilitating efficient HR processes.
This position is eligible for a hybrid work schedule and is based out of Lumen Christi Catholic Education Centre (9405 50 St NW, Edmonton, AB).
RESPONSIBILITIES:
Manage Data Integrity and Accuracy
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Verify and input job data information for all employee groups, ensuring accuracy and completeness.
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Analyze job data information to identify and correct errors, maintaining data integrity.
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Enter salary adjustments, allowances, and employment status changes ensuring up-to-date records.
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Maintain accuracy of all onboarding and employment data to support HR operations.
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Maintain position data, including job codes and working titles, to support organizational staffing needs.
Conduct Audits and Reporting
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Audit data transferred from Taleo into PeopleSoft to ensure accuracy and completeness.
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Act as the contact for reporting and day-to-day operational requests to provide timely information.
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Review month-end data for accuracy and completeness to ensure reliable reporting.
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Develop and maintain spreadsheets detailing administrative allowances to support financial accuracy.
Facilitate Communication and Consultation
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Respond to inquiries from employees and managers regarding payroll, benefits, and HRMS processes.
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Assist with training activities and initiatives to enhance staff capabilities.
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Coach staff on processes and information requirements to ensure compliance and understanding.
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Support Facilitator HRMS – Absence Management in daily activities.
Coordinate System Processes and Projects
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Develop documentation of HR processes to standardize procedures and improve efficiency.
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Manage year-end and new-year processes, ensuring accurate data transfer and contract management.
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Assist the Manager, HRMS with projects, initiatives, and priorities to support strategic goals.
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Perform user acceptance testing and troubleshoot problems to ensure system functionality.
QUALIFICATIONS
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Diploma in Business Administration, Accounting, or a related field.
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Three years of directly related experience.
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Understanding of electronic Human Resource Management Systems (PeopleSoft), electronic attendance systems (Frontline), and electronic staffing programs (Taleo and Apply to Education).
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Knowledge of collective agreements, terms and conditions, Human Resource policies, practices and procedures.
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Basic accounting and payroll principles and practices procedures.
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Awareness of Freedom of Information and Protection of Privacy Legislation (FOIPP) and records management principles.
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Understanding of workplace safety and Occupational Health and Safety regulations.
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Familiarity of workflow principles, continuous improvement practices, and project management techniques.
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Knowledge of Division and department programs, business operations, and school organizational structures.
SKILLS & COMPETENCIES
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Proficiency in Microsoft Office Suite.
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Advanced oral and written communication skills; proficiency in conveying information clearly and effectively.
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Strong analytical and problem-solving skills with the ability to research solutions.
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Effective time management skills, able to manage projects, balance conflicting priorities, and work within specific timelines.
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Attention to detail and the ability to work with numbers requiring a high level of accuracy.
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Ability to perform complex tasks on own initiative using considerable judgement.
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Ability to be flexible and establish rapport and trust in working relationships.
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Ability to adjust to changing circumstances and priorities.
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Collaboration: Strong team collaboration and ability to build effective relationships.
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Aptitude for identifying issues and developing effective solutions.
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Commitment to maintaining the privacy and security of sensitive information.
What we offer:
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Make a real difference: Your expertise directly impacts the success of the division’s administrators, teachers, students, and parents.
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Be part of a dynamic team: Be part of a collaborative team that works with many diverse groups and builds meaningful connections.
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Continuous learning: Embrace new technologies and challenges, growing your technical skillset through provided training opportunities.
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100% employer-paid benefits, including: Health, Vision, and Dental.
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A Health/Wellness Spending Account.
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EFAP – Employee and Family Assistance Program.
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Paid Time Off, including vacation time, personal days, and Christmas break.
- Additional Paid Time Off (PTO) – Personal Days.
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7-hour workdays, 35 hours per week for a 1.0 FTE.
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Competitive salary and pension.
Edmonton Catholic Schools is committed to maintaining a respectful and inclusive workplace that welcomes and values candidates from diverse backgrounds. We hire employees of all faiths for non-teacher positions.
As a Catholic School Division receiving public funding, our schools and departments are imbued with our Catholic Faith. Candidates are expected to exhibit respect and sensitivity towards our Catholic beliefs and practices embraced by both students and staff.
Edmonton Catholic Schools offers a comprehensive benefits program based on contract status as part of its total compensation package.
Before employment, successful candidates will be required to submit a Police Information Check and Intervention Record Check dated within six months of hiring.
Due to the high volume of applications received, only qualified candidates who are shortlisted will be contacted.
