ARIBA - AP SPECIALIST
We are looking for an Accounts Payable Specialist to join a busy finance team in Scarborough, Ontario on a Long-term Contract basis. This fully onsite opportunity is ideal for someone who has strong experience with Ariba & can manage invoice processing accurately, work confidently with both purchase order and non-purchase order transactions, and maintain strong communication with internal approvers and vendors. The successful candidate will support day-to-day accounts payable operations, help keep payment timelines on track, and contribute to an efficient, well-organized invoice workflow.
Responsibilities:
- Review incoming invoices from a shared accounts payable inbox, organize them appropriately, and prepare them for processing.
- Enter and post invoices with accuracy, ensuring coding and supporting details align with internal accounting requirements.
- Handle both PO and non-PO invoices, obtaining approvals when required and following up with internal stakeholders to avoid delays.
- Manage an assigned group of vendors and maintain accurate records for vendor-related transactions and inquiries.
- Send invoices to the appropriate approvers, monitor outstanding responses, and help ensure timely processing.
- Participate in weekly cheque run activities on a rotating basis with the accounts payable team, including payment preparation and related checks.
- Support payment processing activities while maintaining compliance with established financial procedures and deadlines.
- Work within accounting and ERP systems to track invoice status, update records, and assist with routine accounts payable administration.
- Demonstrated experience in accounts payable, including invoice entry, payment processing, and vendor coordination.
- Hands-on knowledge of both purchase order and non-purchase order invoice handling.
- Proficiency with accounting software and ERP platforms, with the ability to navigate invoice and payment workflows efficiently.
- Experience with account coding and maintaining accurate financial records.
- Familiarity with vendor management processes and responding to invoice-related inquiries.
- Working knowledge of cheque processing and scheduled payment runs.
- Experience with tools or systems such as ARIBA, SAP 4 HANA is considered an asset.
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