Purchasing Assistant
Corporate Services
Location: Halifax, Nova Scotia
Type of Employment: Full Time, Term (Up to 12 months)
Union Status: NSGEU Local 47 (MET)
Competition # COR 26028
Closing Date: July 28, 2026
The Opportunity
Under the general supervision of the Procurement Manager, the Purchasing Assistant is responsible for procuring goods, services, and construction required by the Districts and all departments of Corporate Services under established procurement policies and procedures.
Responsibilities
- Procure goods and services under policies and procedures which includes compiling sources of supplies/services, information about availability, specifications, and delivery dates for recommendation to and approval of the Procurement Manager or other manager; producing purchase orders; ensuring appropriate spending limits/authorizations are obtained; updating supplier/inventory data/base; reconciling invoice problems with suppliers; and notifying bidders of results.
- Prepare tender documents, including addenda to posted tenders, preparing, tracking, and updating change orders in the system and attending site tours.
- Participate in Tender Committee and pre-job meetings, including arranging meetings, assisting in the evaluation process, and preparing minutes.
- Maintain adequate and just-in-time inventory by reviewing weekly usage reports to determine an order date, quantities required and back-order status.
- Assess new vendor applications, log, and track tender invoices through the approval process, and ensure that required approvals and supporting documents are provided.
Qualifications
Must Have
- Grade 12 or high school equivalent plus three years' related experience.
- Good knowledge of inventory practices and mathematical skills to check tender price submissions and invoices.
- Excellent computer skills and competency in desktop software including Microsoft Office.
- Sound judgment to initiate and respond to inquiries regarding store operations and questions from contractors/vendors/bidders.
- Ability to source supplies with competitive prices and evaluate vendors and products.
Nice to Have
- Working knowledge of Yardi Property Management software and Keystone Network Key Control software.
- Knowledge of building materials, including plumbing, electrical, and heating components.
The Fine Print
An equivalent combination of training, education and experience may be considered.
Nova Scotia Provincial Housing Agency
At the Nova Scotia Provincial Housing Agency (NSPHA), we take pride in managing, maintaining, and operating government-owned public housing across the province. From single-family homes to high-rise apartments, our goal is simple: to provide safe, affordable housing that helps individuals and families build better lives in communities where they can thrive.
When you join our team, you'll work alongside dedicated professionals who care deeply about making a positive impact and providing exceptional service. We offer a competitive total compensation package that recognizes your contributions, supports your well-being, and gives you the opportunity to be a part of something meaningful. Together, we are shaping the future of public housing in Nova Scotia. If you're ready to make a difference, we'd love to hear from you. Apply today!
Work With Us
What We Offer
- Salary: $24.06 - $26.91 hourly (CL 18)
- Schedule: 35-hour work week
Full-time permanent employees also receive:
- Comprehensive benefits including health, dental, life insurance, and pension
- Paid vacation, holidays, sick time and additional leaves
- Work-life balance supports such as modified work weeks
- Professional development and career growth opportunities
- Employee and Family Assistance Program
Apply Today
We value diversity and are committed to fostering an inclusive workplace that reflects the communities we serve. If you require accommodation at any stage of the process, please let us know. If you're part of an equity group, we encourage you to self-identify when applying.
Please submit your application through CareerBeacon.com. We thank all applicants for their interest, but only those selected for an interview will be contacted.
https://jobs.careerbeacon.com/details/purchasing-assistant--cor-26028/2227652?utm_source=sharepage-friends&utm_medium=in-app&utm_campaign=refer
Pay: $24.06-$26.91 per hour
Work Location: In person
