Executive Assistant
Trademark Industries Inc. is seeking a candidate to join our team as an Executive Assistant. This role is responsible for providing support to the Vice President.
Trademark Industries is a fast paced exciting work environment and the successful candidate will have strong organization and communication skills.
We are looking for a team player who will be adaptable and able to work within tight deadlines, demonstrating flexibility.
Responsibilities:
· Assist with the preparation of standard correspondence.
· Monitor, screen, respond to and distribute incoming communications
· Answer and manage incoming calls while acting as the point of contact between executives and internal or external colleagues.
· Receive and interact with incoming visitors.
· Assist with scheduling and coordinating meetings.
· Prepare reports
· Arrange travel and accommodations for multiple executives
· Manage Expenses
· Implement company policies
· Liaise with internal staff as required
· Set up meeting room/lunch and refreshments for meetings as required.
· Manage personal duties as required.
Qualifications:
· Excellent time management skills
· Excellent knowledge of Microsoft Office including Word, Excel, Outlook and PowerPoint.
· Excellent written and oral communication skills with a keen eye for detail.
· Very strong typing/transcribing skills – ability to type over 80 WPM and type with dictation.
· Ability to organize and prioritize assignments in a fast-paced environment.
· Ability to maintain confidentiality.
· Professional verbal and written communication skills.
· Bilingual is an asset
Requirements
· Must have a reliable vehicle with a valid G license.
*Must be able to work Sundays and overtime as requested*
Job Type: Full-time
Pay: From $60,000.00 per year
Benefits:
- Casual dress
- Company events
- Dental care
- Life insurance
- On-site parking
- Vision care
Application question(s):
- How many words per minute can you type? *This role requires a minimum of 80 WPM & will be confirmed via Typing Test
Licence/Certification:
- Drivers License & Reliable Vehicle (required)
Work Location: In person
