Administrative Assistant & Bookkeeper
Location: Surrey, BC
Company: Designer Home Appliances
Job Type: Full Time, Permanent (40 hours per week)
Compensation: Starting at $25.00 per hour
About Us
Designer Home Appliances is a new premium appliance showroom serving homeowners, builders, designers, and developers throughout the Lower Mainland. We represent leading North American and European appliance brands and are building a customer experience focused business with exceptional service from start to finish.
We're looking for an organized, detail oriented full time Administrative Assistant & Bookkeeper to support our growing team during an exciting launch phase.
Key Responsibilities
- Welcome customers and visitors to the showroom with a professional and friendly attitude.
- Answer phones and manage incoming emails.
- Perform accurate data entry and maintain customer, product, vendor, accounting, and inventory records.
- Maintain customer orders, purchase orders, supplier invoices, supplier credits, and related documentation.
- Process and reconcile supplier credits, returns, and vendor adjustments, ensuring all credits are tracked and applied correctly.
- Assist with accounts payable, accounts receivable, bank deposits, and general bookkeeping duties.
- Complete daily bank reconciliations, payment batch balancing, and batch close offs.
- Reconcile cash, debit, credit card, and other payment transactions on a daily basis.
- Reconcile accounts and assist with month end reporting.
- Support sales staff with administrative tasks and order processing.
- Prepare quotes, invoices, and customer documentation.
- Coordinate deliveries and communicate with customers, suppliers, and logistics partners.
- Import and export CSV files and assist with maintaining product and customer databases.
- Maintain organized digital and physical filing systems, ensuring records are accurate and up to date.
- Assist with scheduling meetings and managing calendars.
- Order office supplies and help maintain an organized, professional showroom and office environment.
- Assist with other administrative and operational duties as required.
Qualifications
- Previous administrative and bookkeeping experience preferred.
- Experience reconciling bank accounts, payment batches, and daily cash balancing.
- Strong organizational skills with exceptional attention to detail and accuracy.
- Excellent data entry skills with a high level of accuracy.
- Excellent written and verbal communication skills.
- Professional, polished, presentable, and customer focused.
- Comfortable using Microsoft Excel, Google Sheets, Microsoft Office, and Google Workspace.
- Experience working with CSV imports and exports.
- Experience with bookkeeping and accounting software is required.
- Experience with Zoho Books, Zoho Inventory, Zoho CRM, or other Zoho applications is considered a strong asset.
- Ability to learn new software quickly and adapt to new systems.
- Able to prioritize multiple tasks in a fast paced environment.
- Self motivated, dependable, and able to keep information and records well organized.
What We Offer
- Full time, permanent employment.
- Competitive starting wage of $25.00 per hour.
- Opportunity to grow with a new and expanding company.
- Supportive team environment.
- Training and professional development.
- Modern showroom and office environment.
- Long term career opportunities as the business grows.
If you're organized, detail oriented, enjoy working with numbers, and take pride in keeping operations running smoothly, we'd love to hear from you. Please apply with your resume and a brief cover letter outlining why you'd be a great fit for our team.
Pay: $25.00-$28.50 per hour
Benefits:
Experience:
- Bookkeeping: 2 years (required)
- Zoho Books: 1 year (preferred)
Work Location: In person
