Administrative Assistant
East Central Alberta Catholic School Division invites applications for the position of 1.0 FTE Administrative Assistant at School of Hope in Vermilion, Alberta. The School of Hope is an on-line school with an office located in Vermilion, Alberta serving students in Kindergarten to Grade 12 in both Teacher Directed Online Learning and Parent Directed Home Education programs.
Upon successful completion of the probationary period, employment will be a permanent position. This position will commence on August 7, 2026, and is subject to the Canadian Union of Public Employees (CUPE) Local 5352 Collective Agreement. The School of Hope operates through the summer months, so this is a full year position with standard applicable vacation days. The successful candidate will be in-charge of finances for our schools and reimbursement for parent directed and shared families.
This position involves but is not limited to the following duties:
- Accounts:
- Process invoice for payments
- Atrieve
- Record accounts receivables
- Process staff expense claims for approval of principal
- Tracking of credit card payments
- Reconciliation of monthly reports
- Tracking of adult tuition payments
- Homeschooling Funding/Reimbursements
- Set up accounts spreadsheet for family/student receiving funding to track reimbursement, purchase orders and requests
- Process reimbursement claims submitted by parents for students' educational program according to school and district policy.
- Unused Funding
- Maintain a spreadsheet listing of unused funding from year to year
- KEV-SchoolCashOnline-School Generated Funds:
- Track payments, issue refunds, print reports
Desired Education and Experience:
- High School Diploma
- Related training would be an asset
- Computer experience and program applications (Google Apps-Suite/Microsoft applications)
- Experience or knowledge of Power School is an asset
- Good telephone and communication manners
- Work experience with children is an asset
- Excellent organizational skills
- Ability to work as an active team member
- Be able to accept a busy environment, handling several situations at one time
Interested applicants can apply by filling out thefound on our website and submitting all the documents stated on the form to the address below:
Competition No. SS04-2526-SOH
East Central Catholic School Division
1018 1 Ave Wainwright, Alberta T9W 1G9
[email protected]
If submitting through Apply to Education and applicant is still waiting for a required document, scan a paper with note stating the estimated time the required document will be available in order for you to finish the process of submitting your application package.
In applying for this position, it is understood that East Central Catholic School Division has permission to contact references or any past or present employers of the applicant.
Upon hiring, the successful applicant MUST provide the following:
- a recent and clean Criminal Record Check including Vulnerable Sector Check
- a recent and clean Child Welfare Intervention Check (please send request to
-
signed Support Staff Conditional Offer of Employment
- Confidentiality Agreement
- Technology User Agreement
- a valid Social Insurance Number in the current legal name
This competition will close when suitable applicants are found.
