Accountivity is hiring!
Job Title: Bilingual Accounts Payable
Location: Aurora, ON
Job Type: Permanent
Salary: $50,000-$$57,000/year
Work Model: In Office
This posting is for an existing vacancy.
Our client in
Aurora, ON is actively looking for a
Bilingual Accounts Payable to join their team.
Key Responsibilities:
- Maintain multiple email inboxes and communicate professionally with vendors, suppliers, and internal divisions
- Review, code, process, and post supplier invoices, payment batches, and journal entries
- Receive invoices, obtain internal approvals, manage payment matching, and process intercompany allocations
- Review and process new vendor setup requests
- Process bank transactions and assist with account reconciliations and statement reconciliations
- Coordinate payment processing with the Sudbury team
- Manage monthly recurring payables and government remittances, including HST/QST
- Utilize Fleetio to upload invoices, update service task line costs, and complete work orders as required
- Maintain purchase order tracking spreadsheets in Excel and reconcile invoices against PO records
- Update PO spreadsheets with invoice details and invoice numbers
- Assist with month-end accrual tracking and reporting related to operational expenses including office supplies, subcontractors, disposal, trucking, and other non-R&M expenses
- Prepare and submit daily, weekly, and monthly reports as required
- Maintain accurate Excel spreadsheets, databases, filing systems, and other records
- Collaborate with multiple departments to resolve invoice discrepancies and vendor inquiries
- Assist with month-end accounts payable and accounting tasks
- Support additional administrative, accounting, and special project duties as assigned
Qualifications:
- Minimum 2+ years of full-cycle accounts payable and administrative experience, preferably within a multi-company environment
- Bilingualism (English/French) is mandatory
- Experience processing high volumes of invoices and supporting operational accounting functions
- Proficiency with Sage 300 is strongly preferred
- Experience using Fleetio or similar fleet maintenance/work order systems is considered an asset
- Advanced Microsoft Office skills, particularly Excel (pivot tables, XLOOKUP, reporting functions)
- Strong organizational skills with exceptional attention to detail and ability to manage multiple priorities
- Excellent verbal and written communication skills
- Strong customer service and relationship-building abilities
- Familiarity with Microsoft Teams and digital collaboration tools
- Ability to thrive in a fast-paced environment and make sound decisions under pressure
- Self-motivated with the ability to work independently while contributing positively to a team environment
- Flexible, proactive, and adaptable to changing business needs
If you meet the above qualifications, please submit your resume. Please note that while we appreciate all applications, only those being considered will be contacted.
