Express Employment Professionals is recruiting on behalf of a well established agricultural operation in Delta, BC is seeking a highly organized and detail oriented Logistics & Administrative Coordinator to support operations during the busy harvest season. This is a fast paced role that requires flexibility, strong organizational skills, and a willingness to work extended hours, including weekends, during peak season.
This position plays a key role in coordinating logistics, managing shipping documentation, supporting accounting functions, and ensuring smooth day-to-day administrative operations.
Key Responsibilities
Logistics & Shipping Coordination
- Coordinate inbound and outbound shipments with carriers, customers, and internal teams
- Generate Bills of Lading (BOLs) and shipping documentation
- Schedule transportation and monitor deliveries
- Communicate with freight providers regarding shipment status and delivery timelines
- Maintain accurate shipping records and documentation
Customs & Border Documentation
- Prepare customs and export documentation for cross border shipments
- Ensure all paperwork is completed accurately and submitted on time
- Work with customs brokers, carriers, and customers to resolve shipping issues
- Maintain compliance with transportation and customs requirements
Accounts Payable & Accounts Receivable Support
- Process vendor invoices and assist with accounts payable functions
- Generate customer invoices and support accounts receivable activities
- Reconcile documentation and investigate discrepancies
- Assist with payment tracking and record maintenance
CHEP Pallet Program Administration
- Manage CHEP pallet inventory and tracking
- Reconcile pallet movements and maintain accurate records
- Coordinate with customers, carriers, and CHEP representatives regarding pallet transactions
Administrative Support
- Maintain accurate electronic and paper filing systems
- Prepare reports and spreadsheets using Microsoft Excel
- Assist management with operational and administrative projects
- Support daily office activities as required
Qualifications
- Previous experience in logistics, transportation coordination, shipping, or agricultural operations preferred
- Experience with Accounts Payable and Accounts Receivable processes
- Knowledge of Bills of Lading (BOLs), shipping documents, and logistics coordination
- Experience in preparing customs and border crossing documentation is an asset
- Familiarity with the CHEP pallet program is considered a strong asset
- Strong proficiency with Microsoft Excel, Word, and Outlook
- Excellent organizational skills and attention to detail
- Strong communication and problem-solving abilities
- Ability to prioritize multiple tasks in a fast-paced environment
Work Environment
- Seasonal position supporting peak agricultural operations
- Must be available to work long hours, including weekends, during harvest season
- Ability to thrive in a fast-paced and deadline-driven environment
- Team oriented with a strong work ethic and willingness to support operational needs as required
What We Are Looking For
The ideal candidate is dependable, organized, and able to manage multiple priorities while maintaining accuracy. This individual enjoys coordinating moving parts, solving problems, and supporting a busy operation during one of the most important times of the year.
About Us:
Express Employment Professionals works with job seekers to help them find the right job for their skills and experience. We have a variety of jobs available, and there are full-time, part-time, and temporary positions available. As one of the leading staffing companies in Canada, British Columbia, we’re ready to help you take the next step in your career.
Pay: $25.00-$32.00 per hour
Application question(s):
- How many years of logistics or shipping coordination experience do you have?
- Do you have experience with Accounts Payable and Accounts Receivable functions?
- Are you available to work extended hours, including weekends, during peak harvest season?
- What is your proficiency level with Microsoft Excel? (Basic, Intermediate, Advanced)
- Have you prepared customs or cross border shipping documentation?
Work Location: In person
