Job Title: Accounting Assistant / Bookkeeper
Company: VIP Soap Products & Century Packaging
Location: In Office, Missions, BC
Job Type: Contract Position (3 months) - Full-time or Part time.
Reports to: Director of Finance
Overview:
As an Accounts Payable Specialist, your primary responsibility will be to manage the company's financial obligations to suppliers and vendors. You will play a crucial role in ensuring that all invoices are accurately processed, payments are made on time, and that financial records are maintained with accuracy and integrity. This role requires attention to detail, proficiency in financial software, and excellent communication skills.
Responsibilities:
1. Invoice Processing:
- Receive, review, and process invoices from suppliers and vendors.
- Verify that invoices are accurate, authorized, and compliant with company policies.
- Match invoices with purchase orders and receiving documents to ensure proper documentation.
- Ensure accurate GL coding of invoices and review with the Director of Finance if any questions.
- Ensure all invoices have documented approval from a manager before processing.
2.Company Credit Card Processing:
- Receive, review, and process credit card expenses.
- Verify that expenses are accurate, authorized, and compliant with company policies.
- Ensure timely payment of credit card for purchasing team to utilize.
- Monitor credit card transactions and regular account balances.
3.Payment Processing:
- Prepare and process payments by check, electronic transfer, or other approved methods.
- Schedule and prioritize payments based on due dates and cash flow requirements.
- Reconcile payments with corresponding invoices and accounts to ensure accuracy.
4.Vendor Management:
- Communicate with vendors regarding invoice discrepancies, payment inquiries, and other related matters.
- Maintain positive relationships with vendors to facilitate smooth transactions and resolve issues promptly.
- Collaborate with purchasing and procurement teams to address vendor-related concerns and optimize payment processes.
- Record Keeping and Reporting:
- Maintain accurate and up-to-date records of accounts payable transactions.
- Reconcile accounts payable sub-ledger with general ledger on a regular basis.
- Generate reports on accounts payable status, aging, and other relevant metrics for management review.
5.Compliance and Controls:
- Ensure compliance with company policies, accounting principles, and regulatory requirements.
- Assist in internal and external audits by providing documentation and support as needed.
- Implement and maintain internal controls to safeguard company assets and prevent fraud or errors.
- Assist with month-end and year-end closing processes as needed.
6.Payroll Processing:
- Coordinate payroll processing activities, including data entry, payroll deductions, and employee benefits.
- Ensure accuracy of payroll calculations and compliance with labor regulations.
- Collaborate with HR to address payroll-related inquiries and issues.
- Process payroll on a bi-weekly basis.
7.Other Duties:
- Perform other duties as required/ requested by the Director of Finance.
- Job duties may change as the needs of the organization change.
Qualifications:
- Certificate, diploma or bachelor's degree in accounting, Finance, or related field preferred.
- Proven experience in accounts payable or related financial roles.
- Proficiency in accounting software (e.g., QuickBooks, Sage 300) and Microsoft Excel.
- Strong analytical skills with attention to detail and accuracy.
- Excellent organizational and time management skills.
- Effective communication and interpersonal abilities.
- Ability to work independently and collaboratively in a fast-paced environment.
- Familiarity with relevant accounting standards and regulations.
- The role of Accounts Payable is essential to maintaining the company's financial health and reputation. By ensuring timely and accurate payments to suppliers and vendors, you will contribute to the overall efficiency and success of the organization.
Pay: From $25.00 per hour
Benefits:
Flexible language requirement:
Experience:
- QuickBooks: 1 year (required)
- Bookkeeping: 2 years (required)
Language:
Work Location: In person
