Fleet Maintenance Coordinator
Bleacher Rentals | Simcoe, Ontario
30-40 hrs/week | Primarily in-office
$21–$26 per hour, based on experience
About the Role
Bleacher Rentals is looking for a highly organized, detail-oriented Fleet Maintenance Coordinator to manage the maintenance and repair process for our fleet of mobile bleachers.
Our bleachers travel to many different locations, which means maintenance and repairs are not always completed at our own facility. This position will coordinate the entire process—from reviewing incoming damage reports and arranging repairs to following up on completed work, gathering documentation and ensuring invoices are approved and submitted for payment.
This is primarily a coordination and administrative position, but it requires a practical understanding of trailers, trucks, parts or general maintenance. You don’t need to be a licensed mechanic, but you do need to understand basic mechanical issues, ask good questions and communicate confidently with drivers and repair shops.
This position will be based in our Simcoe, ON office. Once fully trained and successfully managing the role independently, there may be an opportunity for a hybrid work arrangement.
What You’ll Be Responsible For
Managing damage and maintenance reports
- Review damage and maintenance reports submitted by drivers through our app.
- Ensure each report includes the necessary information, including a clear description, photographs, etc.
- Follow up with drivers when information is missing or unclear.
- Categorize issues based on urgency, safety concerns and repair requirements.
- Escalate significant or safety-related concerns promptly.
Coordinating repairs and maintenance
- Work with account managers to schedule repairs around each bleacher’s location and rental schedule.
- Coordinate work with company drivers, local repair shops and other service providers.
- Find appropriate repair providers when a bleacher requires service away from our facility.
- Track outstanding work and follow up proactively until it is complete.
- Communicate delays, concerns and operational impacts to the appropriate team members.
Verifying and documenting completed work
- Obtain photographs, service records or other evidence confirming that repairs have been completed.
- Confirm that the reported issue has been properly addressed.
- Keep the status of all open and completed repairs accurate and up to date.
- Maintain organized maintenance records for each bleacher.
- Ensure major repairs, recurring issues and supporting documents are saved in the appropriate bleacher file.
Managing invoices and expenses
- Gather receipts and invoices from drivers, repair shops and service providers.
- Confirm that invoices match approved and completed work.
- Obtain the necessary internal approvals and submit documentation for payment.
- Maintain accurate records of maintenance and repair costs.
Supporting preventive maintenance and improvement
- Help track preventive maintenance requirements and upcoming service dates.
- Identify overdue maintenance and recurring issues.
- Provide regular updates on open repairs, completed work and maintenance priorities.
What We’re Looking For
- Experience in fleet coordination, service coordination, equipment rentals, transportation, automotive or trailer service, or a related role is preferred.
- A practical understanding of trailers, trucks, vehicle components, parts or general maintenance.
- Excellent organization and record-keeping skills.
- Strong attention to detail and accuracy.
- Proven ability to manage multiple open tasks and follow each one through to completion.
- Clear and professional communication skills (email and phone).
- Confidence communicating with drivers, account managers, mechanics and service providers.
- Comfort reviewing photographs and written damage descriptions and asking effective follow-up questions.
- Confidence using apps, spreadsheets, shared digital files and other business software.
- Ability to work independently, prioritize effectively and take ownership of results.
You’ll Be a Great Fit If You
- Naturally keep track of details and unfinished tasks.
- Don’t need to be reminded to follow up.
- Enjoy creating order from information coming from multiple people and locations.
- Are persistent and comfortable holding others accountable to deadlines.
- Have enough mechanical knowledge to understand what drivers and repair shops are discussing.
- Stay calm and organized when an urgent issue comes up.
- Take ownership of problems and see them through to completion.
- Enjoy supporting a team and helping operations run smoothly.
Our Core Values
Our core values guide how we work, solve problems and support one another:
- Teamwork: We communicate openly, help each other and work toward shared goals.
- Continuous Growth: We look for ways to learn, improve and make our people and processes better.
- Operational Excellence: We value accuracy, consistency and well-organized systems that produce dependable results.
- Get It Done: We take ownership, follow through and find practical solutions to move work forward.
What Success Looks Like
In this position:
- Every reported issue has complete and accurate information.
- Urgent and safety-related concerns are identified quickly.
- Every outstanding repair has a clear owner, status and next step.
- Repairs are coordinated with minimal disruption to rental schedules.
- Completed work is supported by photographs or other documentation.
- Invoices are collected, approved and submitted promptly.
- Each bleacher has a complete and reliable maintenance history.
- Account managers can trust that repairs will continue moving without repeated reminders.
Position Details
- Full-time position (30-40 hours/ week)
- Primarily based in our Simcoe, Ontario office
- Potential for hybrid work after successful training and demonstrated independence
- Compensation of $21–$26 per hour, based on relevant experience and mechanical knowledge
How to Apply
Please submit your résumé along with a brief introduction explaining why your experience and working style would make you a strong fit for this position to [email protected]
We appreciate all applications; however, only candidates selected for an interview will be contacted. Applicants selected for an interview will be reached out to in early August.
Pay: $21.00-$26.00 per hour
Benefits:
- Casual dress
- Company events
- Extended health care
- Flexible schedule
- On-site parking
- RRSP match
Ability to commute/relocate:
- Simcoe, ON: reliably commute or plan to relocate before starting work (required)
Experience:
- Administrative: 1 year (required)
Language:
Work Location: In person
