Administrative Assistant

Ontario Ministry of Community and Social Services - Mississauga, ON (30+ days ago)

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Bring your client-focused attitude and excellent organizational skills to this dynamic supporting role with the Ministry of Community and Social Services, where you'll work with various internal and external stakeholders to facilitate the delivery of community social services in a decentralized regional office setting. What can I expect to do in this role? You will perform a variety of administrative tasks in support of program and operational needs, projects and initiatives, including: Providing excellent customer service, answering telephone calls, greeting visitors and responding to routine inquiries. Providing a variety of word processing services.

Inputting, updating and coordinating data using a variety of computer software programs/databases. Providing support for office expenditures tracking and reconciliation Receiving, prioritizing and actioning incoming electronic and hard copy mail and arranging courier services. Maintaining calendars, coordinating schedules and making travel arrangements. Establishing and maintaining filing systems.

Performing a variety of regional office clerical tasks (maintain manuals, mailing lists and ordering office equipment). Tracking and logging incoming action and information requests and following up to ensure accuracy and timeliness. Locations: Mississauga, Newmarket How do I qualify? Administrative Support Experience You have experience providing office administrative support; you can perform a variety of administrative tasks and are comfortable working in a busy office environment (e.g.

maintain tracking logs, process mail, establish/maintain filing systems, coordinate appointment schedules, make travel arrangements) You have experience with office purchasing and reconciliation procedures, e.g. maintaining petty cash, checking invoices/travel claims, etc. Communication Skills You are able to respond to inquiries, exchange and clarify information, and provide ministry or program information. You can prepare, proofread and amend a variety of written materials.

You have effective interpersonal skills to work as part of an administrative support team, direct calls and coordinate meetings with a variety of contacts (staff, corporate contacts, and transfer payment/community agencies, etc.) Analytical, Organizational and Reasoning Skills You can coordinate, edit and proofread correspondence. You have experience developing and managing bring forward and filing systems to maintain the safekeeping of information both electronically and in hard copy. You can determine urgency and priority and perform a variety of tasks with conflicting and tight deadlines. You are able to effectively identify and resolve issues and discrepancies.

Computer and Office Technology Skills You have knowledge and experience with computer software programs such as Microsoft Office (Word, E-mail, Windows, Excel, PowerPoint, etc.) and various electronic databases You are able to assemble and format data reports and use databases You can operate equipment such as photocopier, fax, video conference equipment. Salary Range: $23.10 - $26.86 per hour Additional information: 4 Temporary, duration up to 12 months, 6733 Mississauga Rd Suite 200, Mississauga, Central Region 2 Temporary, duration up to 12 months, 17310 Yonge St, Newmarket, Central Region 1 Temporary, duration up to 12 months, 6733 Mississauga Rd Suite 200, Mississauga, Central Region or 17310 Yonge St, Newmarket, Central Region 1 Permanent, 6733 Mississauga Rd Suite 200, Mississauga, Central Region Please apply online, only, by Monday, October 23, 2017, by visiting www.ontario.ca/careers and entering Job ID 111956 in the Job ID search field. Please follow the instructions to submit your application. Faxes are not being accepted at this time.

If you require accommodation in order to participate in the recruitment process, please contact us at www.gojobs.gov.on.ca/ContactUs.aspx to provide your contact information. Recruitment Services staff will contact you within 48 hours. Only those applicants selected for an interview will be contacted. The Ontario Public Service is an inclusive employer.

Accommodation will be provided in accordance with Ontario's Human Rights Code. www.ontario.ca/careers