Registry Specialist – Corporate & Due Diligence Services
Downtown Toronto | Full-Time | In-Office
Centro Legal Works Inc. is a Toronto-based search firm providing corporate registry searches, filings, and due diligence services to law firms, financial institutions, and businesses across Canada. Known for our speed, accuracy, and personalized approach, we’ve built long-standing client relationships by delivering reliable, full-service support — because at Centro, Service Matters.
We are a small, dynamic, and collaborative team seeking a Registry Specialist to join our operations. Reporting to the Manager of Corporate Services and working closely with senior leadership, the successful candidate will play an important role in supporting client search and filing requests across multiple jurisdictions.
The ideal candidate is detail-oriented, proactive, and committed to delivering exceptional service in a fast-paced professional environment.
**Please review the requirements carefully. This role is best suited for candidates with relevant experience in corporate registry, due diligence, or legal support related services.**
Primary Responsibilities
- Serve as a key point of contact for clients requesting corporate and due diligence searches across Ontario and Canada, including:
– Corporate searches (Profile Reports, Certificates of Status / Good Standing, etc.)
– Due diligence searches (PPSA, Bank Act, Litigation, Bankruptcy, Writs of Execution)
- Conduct Superior Court searches across Ontario and nationally, preparing clear and concise summary reports for clients.
- Prepare, review, and submit Personal Property Security Act (PPSA) registrations.
- Liaise with registries, government offices, and search agents across Canada to coordinate due diligence requests.
- Assist with Ontario corporate filings including incorporations, initial returns, notices of change, and annual returns.
- Support general operational and administrative tasks including document management, scanning, and data entry.
Required Education, Skills & Experience
- Post-secondary education in Law Clerk, Legal Assistant, Paralegal studies, or a related legal discipline.
- Experience in a search house, law firm, registry services provider, or similar legal environment is an asset but not required.
- Familiarity with corporate registries, civil litigation searches, or due diligence processes is beneficial.
- Working knowledge of the OBCA, CBCA, PPSA, Superior Courts, and Ontario Business Registry (OBR) is considered an asset.
- Strong proficiency with Microsoft Office, Adobe, and web-based applications; ability to efficiently navigate multiple online databases.
- Excellent organizational and time-management skills with the ability to manage high volumes of work while maintaining accuracy.
- Ability to work in a fast-paced environment with competing priorities and tight deadlines.
- Tech-forward mindset with a willingness to learn new systems and improve internal workflows.
- Professional, positive, and self-motivated, with the ability to work both independently and collaboratively.
- Demonstrates a high level of accuracy, accountability, and ownership when handling detailed, client-sensitive information.
Why Join Centro?
Centro Legal Works is a trusted partner to law firms and businesses across Canada. Our team plays an essential role in helping clients navigate corporate registries and due diligence processes efficiently.
By joining Centro, you will become part of a collaborative team where your work directly contributes to the service and reliability our clients depend on every day.
Work-from-Home Eligibility: This role begins as an in-office position to ensure comprehensive training and team integration. After training is successfully completed and performance expectations are consistently met, employees may become eligible to participate in Centro's Work-from-Home Program, subject to business needs and company policy.
If you are interested in joining our team, please forward your résumé to [email protected].
Please include the words “Service Matters” in the subject line of your application.
No agencies, please.
Job Type: Full-time
Pay: $42,500.00-$50,000.00 per year
Benefits:
- Casual dress
- Company events
Application question(s):
- Have you completed post-secondary education in a Law Clerk, Legal Assistant, Paralegal, or related legal program?
- This role requires a high level of accuracy. Briefly describe a situation where attention to detail was critical in your work.
- Have you worked in a high-volume, deadline-driven environment where you were responsible for managing multiple requests at once?
- Do you have hands-on experience conducting corporate, PPSA, litigation, or any related due diligence searches?
- Are you comfortable working full-time in an in-office role in downtown Toronto?
Work Location: In person
