Syndicate Transport Ltd. is an asset based, full truck load carrier providing service throughout Western Canada. We are headquartered just outside of Calgary in Rocky View County. Operations including dispatch and customer service are maintained 24 hours a day, 7 days a week at both Calgary and Edmonton branches.
Our company is committed to supporting diversity and individual differences. The diverse viewpoints and cultural knowledge that our employees bring to work enrich our organization’s collective cultural understanding, which is reflected in the work we do every day. Syndicate Transport Ltd. welcomes new team members from traditionally underrepresented groups, including women, Indigenous Peoples, members of visible minorities and persons with disabilities.
Full Job Description:
We’re looking for someone to own the compliance and record-keeping side of our maintenance operations. You’ll work in a shop environment alongside mechanics and the foreman, ensuring every vehicle file, work order and inspection record is complete, accurate, and audit-ready. This is a compliance and administrative role — not a mechanic position.
Responsibilities:
- Maintain complete vehicle files for all tractors and trailers (repair records, PM records, lubrication records, CVIP certificates, and work orders)
- Track preventive maintenance intervals and flag vehicles that are due or overdue for service
- Monitor and follow up on CVSA inspection defects (Out-of-Service and Remedial Action items)
- Review trip inspection reports for completeness and ensure reported defects are addressed
- Manage the work order system, ensuring all entries include: Date, Vehicle ID, Work performed, Odometer/hubometer readings
- Oversee parts and supply inventory for the shop
- Support the Safety & Compliance Manager with audit preparation and quarterly reviews
- Generate reports on PM compliance, outstanding defects, and work order status
Requirements:
- Experience in fleet maintenance administration, vehicle record-keeping, or transportation compliance
- Strong organizational skills and attention to detail
- Comfortable using computers and work order or fleet management systems
- Strong communication skills with the ability to work with mechanics, drivers, dispatch, and management
- Must have own transportation as there is no transit to this location
Nice to Have:
- Knowledge of National Safety Code (NSC) Standards
- Familiarity with Alberta Commercial Vehicle Safety Regulations and CVIP requirements
- Understanding of CVSA inspection categories, including Out-of-Service and Remedial Action criteria
- Background in trucking, logistics, or commercial transportation
Schedule:
Work Location:
Work Remotely:
Benefits:
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Vision care
Pay: $18.00-$22.00 per hour
Expected hours: 40.0 per week
Benefits:
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Vision care
Work Location: In person
