Job Overview
We are seeking a detail-oriented and organized Bookkeeper/Administrative Assistant to join our team. This role combines essential bookkeeping responsibilities with administrative support duties, ensuring smooth office operations and accurate financial record-keeping. The ideal candidate will have strong computer skills, experience with office procedures, and excellent customer service abilities. This position offers an opportunity to contribute to a professional environment where organizational skills and attention to detail are highly valued.
Responsibilities
- Manage financial records using QuickBooks and perform bookkeeping tasks such as invoicing, billing, and expense tracking
- Handle data entry with accuracy and efficiency, maintaining up-to-date records
- Provide administrative support including filing, data management, and document proofreading
- Answer multi-line phone systems, greet visitors at the front desk, and manage front desk operations with professional phone etiquette
- Assist with scheduling appointments, managing calendars, and coordinating meetings
- Support customer service efforts by responding to inquiries and providing support via phone or email
- Maintain organized filing systems both electronically (Google Workspace, Microsoft Office) and physically
- Support medical or dental office operations if applicable, including patient record management and appointment scheduling
Requirements
- Proven experience in office administration or clerical roles, preferably in medical or dental offices
- Proficiency with QuickBooks, Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and general computer skills
- Strong organizational skills with the ability to multitask efficiently in a fast-paced environment
- Excellent typing speed and accuracy, along with proofreading skills
- Experience with data entry, filing systems, and front desk responsibilities
- Knowledge of multi-line phone systems and customer support best practices
- Strong attention to detail and high level of professionalism in communication and organization
- Prior experience in bookkeeping or medical/dental office settings is a plus
- Ability to handle sensitive information discreetly and maintain confidentiality
Pay: $20.00-$21.00 per hour
Work Location: In person
