Position: Administrative Secretary – Academics, Student Services and Wellness
Location: Division Office - Winnipeg
Start Date: As soon as possible
FTE: 7.25 Hours/Day, 5 Days/Week, 12 Months/Year
Term of Employment: Permanent
Salary: $25.41/hour
Unionized/Non-Unionized: Non-Unionized
Application Deadline: Monday, July 13, 2026
This position will report to both the Assistant Superintendent of Student Services and Wellness, and the Assistant Superintendent of Academic Programs and Instruction, and will be responsible for providing administrative supports and services for these departments.
QUALIFICATIONS
· Post-secondary administrative and/or business training from a recognized educational institution or an acceptable combination of training and experience
· Two years of successful administrative experience
· Knowledge of basic accounting
· Proficiency in a variety of computer applications i.e., Office 365, an integrated payroll, HR, finance and purchasing software, etc.
· Excellent written and verbal communication skills
· Ability to exercise initiative and judgment in determining work priorities
· Strong problem-solving skills, excellent organizational skills and attention to detail
· Ability to work independently and collaboratively with others
· Ability to travel to Division communities, including overnight stays
DUTIES AND RESPONSIBILITIES
· Provides confidential administrative support to the Assistant Superintendent’s and other Department staff, including preparing correspondence and reports
· Maintains department schedules and assists with arranging conference room bookings, meetings, travel, vehicle booking, catering and accommodations
· Ensures all personnel-related forms are completed and submitted to the appropriate Division departments
· Completes visa reconciliations and orders and maintains departmental supplies
· Supports the organization of department related events and professional development, which may include on-site at professional development activities across the Division
· Maintains electronic and hard copy records and departmental resources
· Prepares correspondence and materials for the department as directed
· Assists Administrative Secretarial staff with incoming/outgoing Division Office mail, switchboard and reception relief.
Applications should include a cover letter, current resume and a list of three professional references including contact numbers.
Thank you for your interest; however, only applicants selected for an interview will be contacted. By applying, you consent to the Division contacting your references. The successful candidate will be required to submit a clear Criminal Record Check (including Vulnerable Sector Check) and Child Abuse Registry Check, at their own expense. Further information is available at www.fsdnet.ca.
Reasonable accommodations are available for persons with disabilities on request.
Job Types: Full-time, Permanent
Pay: From $25.41 per hour
Benefits:
- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site gym
- On-site parking
- Paid time off
Education:
Experience:
- Administrative: 2 years (required)
Work Location: In person
