Job Overview
We are seeking a highly organized and detail-oriented Office Administrator/Bookkeeper to join our team. This role is essential in maintaining smooth office operations, managing financial records, and providing excellent customer service. The ideal candidate will have strong administrative skills, proficiency with accounting software like QuickBooks, and experience working in a professional office environment. This position offers an opportunity to contribute to a dynamic team while utilizing your clerical and bookkeeping expertise.
Duties
- Manage daily office operations, including front desk responsibilities and multi-line phone systems
- Perform data entry and maintain accurate records using Microsoft Office and Google Workspace tools
- Handle bookkeeping tasks such as invoicing, accounts payable/receivable, and bank reconciliations using QuickBooks
- Provide exceptional customer service to clients and visitors, ensuring positive interactions and professional communication
- Organize and file documents efficiently, including digital files and physical records
- Support administrative functions such as proofreading documents, scheduling appointments, and managing calendars
- Assist with medical or dental office tasks if applicable, including patient check-in/out and insurance processing
- Maintain organization of office supplies and ensure the workspace is tidy and functional
- Perform clerical duties such as typing correspondence, managing email communications, and supporting team members as needed
Requirements
- Proven experience in office administration or clerical roles with strong organizational skills
- Proficiency in QuickBooks, Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and general computer skills
- Experience with data entry, filing systems, and document proofreading
- Excellent customer service skills with professional phone etiquette for handling front desk duties and multi-line phone systems
- Background in bookkeeping or accounting is highly desirable
- Previous experience in medical or dental offices is a plus but not required
- Strong organizational skills with attention to detail and accuracy in all tasks
- Ability to multitask effectively in a fast-paced environment
- Demonstrated ability to support team members with administrative tasks efficiently
Pay: $25.00-$30.00 per hour
Work Location: In person
