Real Estate Assistant (Full-Time)
Location: Ottawa, Ontario
Salary: $40,000 - $45,000 per year
Schedule: Monday to Friday, 9:00 AM – 5:00 PM
About the Role
We are seeking a highly organized, motivated, and reliable Real Estate Assistant to join our growing team in Ottawa. This is a full-time, in-office position supporting multiple real estate agents in a fast-paced environment. The successful candidate will play a key role in keeping transactions organized, ensuring clients receive exceptional service, and assisting with day-to-day operations. Real estate assistants commonly support agents with transaction paperwork, administrative duties, client communication, and property-related tasks.
Responsibilities
- Prepare and process purchase agreements, amendments, waivers, and related real estate documents.
- Coordinate transaction files from offer acceptance through closing.
- Assist multiple real estate agents with administrative and operational tasks.
- Pick up and deliver keys, lockboxes, and documents as required.
- Install and remove real estate signs.
- Schedule appointments, showings, inspections, and meetings.
- Maintain accurate client and property records.
- Communicate with clients, lawyers, lenders, inspectors, and other industry professionals.
- Assist with listing administration and document compliance.
- Manage incoming calls, emails, and general office correspondence.
- Support agents with various tasks to ensure smooth day-to-day operations.
Qualifications
- Previous administrative experience (real estate experience is an asset).
- Strong organizational and multitasking skills.
- Excellent verbal and written communication skills.
- Proficiency with Microsoft Office and Google Workspace.
- Ability to work independently and manage multiple priorities.
- Valid driver's license and access to a reliable vehicle.
- Experience with Ontario real estate forms and transaction processes is considered an asset. Real estate administrative roles often involve document preparation, transaction coordination, and maintaining client records.
What We Offer
- Competitive salary of $40,000 – $45,000 per year, based on experience.
- Stable Monday to Friday schedule.
- Opportunity to work with a dynamic and growing real estate team.
- Professional growth and advancement opportunities.
- Collaborative and supportive work environment.
To Apply:
Please submit your resume and a brief cover letter outlining your experience and why you would be a great fit for our team. Only candidates selected for an interview will be contacted.
Pay: $40,000.00-$45,000.00 per year
Benefits:
- Casual dress
- On-site parking
- Paid time off
Work Location: In person
