Office Administrator at Lights Unlimited
Location: Winnipeg, Manitoba
Work Environment: Hybrid office and shop environment
Position Type: Full-Time (35–40 hours/week)
Typical Hours: Monday–Friday, beginning at approximately 7:00 a.m.
Start Date: August 2026 or as soon as possible
Term: August 2026 through January 2027, with the opportunity for extension based on business needs and performance.
Compensation: $23–$28 per hour, based on experience.
About Lights Unlimited
Lights Unlimited is a growing Manitoba company specializing in seasonal lighting, permanent lighting systems, and related services. We are looking for a highly organized, customer-focused Office Administrator to become the administrative hub of our team.
This role is ideal for someone who enjoys creating order, supporting people, solving problems, and helping a fast-paced business operate efficiently.
About the Role
As the Office Administrator, you will be the primary administrative contact for the company, supporting customers, employees, and management while coordinating a wide variety of office functions. No two days are exactly the same. Success in this role comes from staying organized and communicating clearly while managing changing priorities.
We’re looking for someone who genuinely enjoys bringing order to a busy environment and takes pride in helping a team stay organized and successful. If you’re someone who naturally notices details, enjoys supporting others, communicates professionally, and finds satisfaction in creating efficient systems, you’ll likely thrive in this role.
You’ll have the opportunity to make a meaningful contribution to a growing company where your organization, initiative, professionalism, and positive attitude will have a direct impact on the success of the entire team.
Key Responsibilities
- Serve as the primary point of contact for incoming phone calls, emails, text messages, voicemail, and customer inquiries.
- Create customer requests and maintain accurate customer records.
- Prepare invoices for the Seasonal Lighting and Permanent Lighting divisions.
- Review employee timesheets in Payworks and prepare payroll information for management approval.
- Assist with bookkeeping and general office administration.
- Maintain organized filing systems, documentation, and administrative records.
- Coordinate office supplies, facility maintenance, and approved service providers.
- Support the General Manager with administrative coordination and special projects.
- Help maintain efficient office systems and contribute to continuous improvement initiatives.
Qualifications
We’re looking for someone who:
- Is exceptionally organized and detail-oriented.
- Enjoys working in a fast-paced environment where priorities may change throughout the day.
- Communicates professionally and confidently with customers, employees, and vendors.
- Demonstrates sound judgment, integrity, professionalism, and reliability.
- Works well independently while supporting a collaborative team.
- Has strong computer skills and is comfortable learning new software.
- Holds a valid Manitoba Class 5 Driver’s Licence.
Previous experience in office administration, customer service, bookkeeping, or a service-based business is considered an asset.
What We Offer
- Full-time daytime hours (35–40 hours per week).
- A typical start time of approximately 7:00 a.m.
- A collaborative, supportive, and team-oriented work environment.
- Meaningful responsibility and variety in your day.
- The opportunity to contribute to a growing Manitoba company.
- Potential for extension beyond the initial term based on organizational needs and performance.
How to Apply
Please submit your resume and a brief cover letter to [email protected].
Applications will be reviewed as they are received. This position will remain open until filled, so early applications are encouraged.
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Pay: $23.00-$28.00 per hour
Benefits:
Language:
Work Location: In person
