Senior Legal Assistant – Business Law, Commercial Real Estate & Civil Litigation
Location: Calgary, Alberta
Position: Full-Time
About Dimic Law
Dimic Law is a growing Calgary law firm focused on business law, corporate and
commercial transactions, commercial real estate, and civil litigation. We are seeking an
experienced Senior Legal Assistant who enjoys taking ownership, thrives in a fast-paced
environment, and plays a key role in delivering an exceptional client experience.
This is more than a traditional reception position. While you will be the first point of contact
for many clients, you will also coordinate client intake, manage firm operations, support
lawyers, and help ensure matters progress efficiently.
Client Experience & Intake
Answer incoming client calls and welcome clients to the firm.
Conduct initial client intake and open new client files.
Schedule consultations and coordinate meetings for lawyers, articling students, and
clients.
Draft and send retainer agreements to prospective clients and follow up on outstanding
retainers.
Maintain accurate client information in CosmoLex.
Practice Operations
Manage the firm's Daily Tracker, Client Tracker, Retainer Tracker, Referral Tracker, and
other operational systems.
Coordinate referral meetings, networking events, and referral follow-up.
Assist with email organization and inbox management.
Enter time into CosmoLex for yourself and, where required, members of the legal team.
Coordinate communication and workflow between lawyers, articling students, and
clients.
Utilize and support the firm's CRM and practice management systems.
Financial Administration
Perform accounts receivable and disbursement follow-up.
Maintain the Accounts Receivable and Disbursement Tracker.
Prepare cheque requests and trust transfer documentation.
Assist with accounts payable.
Administrative Support
Ensure files move efficiently through each stage of the legal process.
Coordinate internal deadlines and lawyer schedules.
Provide administrative support to lawyers and the legal team.
Perform minimal legal drafting and document preparation as required.
Qualifications
Minimum 5 years of experience as a Legal Assistant.
Experience in business law, corporate/commercial, commercial real estate, or civil
litigation is strongly preferred.
Excellent organizational, communication, and time-management skills.
Ability to manage multiple priorities independently.
Experience with CosmoLex or similar legal practice management software is an asset.
Professional, proactive, detail-oriented, and committed to exceptional client service.
Why Join Dimic Law?
Join a growing entrepreneurial law firm.
Work alongside experienced lawyers on sophisticated legal matters.
Play a meaningful role in shaping the firm's operations and client experience.
Competitive compensation commensurate with experience.
Pay: $50,000.00-$65,000.00 per year
Benefits:
- Company events
- On-site gym
- On-site parking
- Paid time off
- Wellness program
Work Location: In person
